A public body shall complete its response to a written public records request that is received by an individual identified in the public body’s procedure described in ORS 192.324 (Copies or inspection of public records) as soon as practicable and without unreasonable delay.
(2)
A public body’s response to a public records request is complete when the public body:
(a)
Provides access to or copies of all requested records within the possession or custody of the public body that the public body does not assert are exempt from public disclosure, or explains where the records are already publicly available;
(b)
Asserts any exemptions from disclosure that the public body believes apply to any requested records and, if the public body cites ORS 192.355 (Public records exempt from disclosure) (8) or (9), identifies the state or federal law that the public body relied on in asserting the exemptions;
To the extent that the public body is not the custodian of records that have been requested, provides a written statement to that effect;
(e)
To the extent that state or federal law prohibits the public body from acknowledging whether any requested record exists or that acknowledging whether a requested record exists would result in the loss of federal benefits or imposition of another sanction, provides a written statement to that effect, citing the state or federal law that the public body relies on, unless the written statement itself would violate state or federal law; and
If the requester fails to pay the fee within 60 days of the date on which the public body informed the requester of the fee, or fails to pay the fee within 60 days of the date on which the public body informed the requester of the denial of the fee waiver, the public body shall close the request.(4)(a) A public body may request additional information or clarification from a requester of public records for the purpose of expediting the public body’s response to the request. If the public body has requested additional information or clarification in good faith, the public body’s obligation to further complete its response to the request is suspended until the requester provides the requested information or clarification or affirmatively declines to provide that information or clarification.
(b)
If the requester fails to respond within 60 days to a good faith request from the public body for information or clarification, the public body shall close the request.
(5)
As soon as reasonably possible but not later than 10 business days after the date by which a public body is required to acknowledge receipt of the request under ORS 192.324 (Copies or inspection of public records), a public body shall:
(a)
Complete its response to the public records request; or
(b)
Provide a written statement that the public body is still processing the request and a reasonable estimated date by which the public body expects to complete its response based on the information currently available.