OAR 166-200-0375
Recorder — Elections

Recorder is responsible for the care and management of all city records. Elections documents the administration of city elections and that process is conducted in a manner that complies with all state and federal elections laws.

(1)

Abstract of Votes (Record of Elections) — Minimum retention: Permanent.

(2)

Election Filings — Minimum retention: 4 years.

(3)

Election Preparation Records — Minimum retention: 2 years.

(4)

Help America Vote Act Identification Records — Minimum retention: Until verified by county elections official.

(5)

Initiative, Referendum, and Recall Records — Minimum retention:

(a)

Signature verification records, retain 6 years;

(b)

Signature sheets including verification, if measure approved, retain 6 years after election;

(c)

Signature sheets, if measure not approved, retain 90 days after election or 90 days after deadline for sufficient signatures;

(d)

Petitions qualified to ballot, retain permanently;

(e)

Petitions not qualified to ballot, retain 6 years.

(6)

Poll Books — Minimum retention: Records created prior to 1931, retain permanently.

Source: Rule 166-200-0375 — Recorder — Elections, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=166-200-0375.

166‑200‑0200
City Records 166‑200‑0205
Accounting — Bonds 166‑200‑0210
Accounting — Disbursements 166‑200‑0215
Accounting — Financial Reporting 166‑200‑0220
Accounting — Grants 166‑200‑0225
Accounting — Reconciliation 166‑200‑0230
Accounting — Revenue 166‑200‑0235
Administrative 166‑200‑0240
Airport 166‑200‑0245
Budgeting 166‑200‑0250
Building Records 166‑200‑0255
Communications and Distributions 166‑200‑0260
Compliance 166‑200‑0265
Contracts 166‑200‑0270
Information Management 166‑200‑0275
Legal 166‑200‑0280
Library 166‑200‑0285
Mayor/Council 166‑200‑0290
Municipal Court 166‑200‑0295
Payroll 166‑200‑0300
Permitting, Licensing and Certifying 166‑200‑0305
Personnel — Administration 166‑200‑0310
Personnel — Compensation and Classification 166‑200‑0315
Personnel — Medical 166‑200‑0320
Planning and Development 166‑200‑0325
Policy 166‑200‑0330
Professional Development 166‑200‑0335
Property Management — Hazardous Materials 166‑200‑0340
Property Management — Inventory 166‑200‑0345
Property Management — Maintenance and Disposition 166‑200‑0350
Public Safety 166‑200‑0355
Public Works — Engineering 166‑200‑0360
Public Works — Operations 166‑200‑0365
Public Works — Traffic Engineering 166‑200‑0370
Public Works — Wastewater and Water Treatment 166‑200‑0375
Recorder — Elections 166‑200‑0380
Recorder — General 166‑200‑0385
Reporting 166‑200‑0390
Risk Management — Claims 166‑200‑0395
Risk Management — Safety 166‑200‑0400
Scheduling 166‑200‑0405
Security
Last Updated

Jun. 8, 2021

Rule 166-200-0375’s source at or​.us