OAR 274-005-0050
Contract File
(1)
The Director of Veterans’ Affairs (director) will maintain as a public record a list of those individuals who are authorized to sign personal service contracts on behalf of the director.(2)
The director will maintain a file and complete record of all personal service contracts and the administration and development of contract negotiations. The contract file will include:(a)
Statement of agency justification for the contract;(b)
Written justification for negotiation in lieu of competitive procurements when negotiation is used for personal service contracts in excess of $75,000 per agreement per fiscal year.(3)
For contracts in excess of $ 75,000 per fiscal year, the contract file will include the following:(a)
A copy of the request for proposal;(b)
List of prospective contractors who were requested to submit proposals;(c)
Method used to advertise/notify other possible prospective contractors;(d)
A copy of each proposal;(e)
Method of evaluating proposals;(f)
Record of negotiations and results;(g)
How the contractor was selected, including the basis for awarding the contract; and(h)
Resulting contact, if awarded; and(i)
A completed Form W-9, Payer’s Request for Taxpayer Identification Number and Certification, as applicable.(4)
For contracts of $75,000 or less, the contract file will include the following:(a)
The names of firms or individuals and cost estimates/quotations considered;(b)
The basis for selection of the contractor;(c)
How reasonableness of price was determined; and(d)
A completed Form W-9, Payer’s Request for Taxpayer Identification Number and Certification, as applicable.
Source:
Rule 274-005-0050 — Contract File, https://secure.sos.state.or.us/oard/view.action?ruleNumber=274-005-0050.