Logistical Considerations for All Inter-Institutional Programs
(1)An inmate who meets the required criteria and is interested in a program not available in his/her specific institution setting may request an inter-institution assignment.
(a)Step 1: The inmate shall send an Inmate Communication (kyte) to the local institution Work Force Development (WFD) manager.
(b)Step 2: The institution WFD manager will process this request to determine minimum educational eligibility. All requests will be processed in accordance with that facility’s approved programming procedures. If the minimum criteria are not met, the inmate will be referred to the Work Force Development unit for appropriate skill improvement in the current facility. If the minimum criteria are met, the request will be forwarded to the inmate’s counselor.
(c)Step 3: The counselor will look at additional factors and the inmate’s incarceration plan in order to determine the appropriateness of transfer, then return the findings to the WFD manager of the sending facility. Upon receipt, the WFD manger will forward the request and findings to the WFD manger of the receiving facility.
(d)Step 4: When the WFD manager of the receiving facility receives the request, he/she will arrange for the inmate to be interviewed, if requested by the instructor, by the appropriate program personnel, utilizing the preferred format of both facilities.
(e)Step 5: After completion of the interview(s), the WFD manager will forward the interview comments to the functional unit manager or designee of the receiving facility.
(f)Step 6: The functional unit manager or designee of the receiving facility will approve or deny the request after following institution protocol and/or having appropriate conversations with institution personnel. Justification will be based upon the following criteria:
(B)Inmate’s record of conformity to established rules and regulations; and
(C)The appropriateness of the proposed course of study with respect to the inmate’s Inmate Incarceration Transition Plan (IITP) program goals.
(D)The fact that the inmate has one or more co-defendants or enemies housed in the participating facility is not in itself sufficient cause to deny that inmate’s request to participate, unless it can be demonstrated that such participation would place any of all of these co-defendants in personal danger or jeopardize security in the participating facility.
(g)Step 7: Once the request has been approved, the inmate’s name will be placed on the appropriate waiting list. The WFD manager of the receiving facility will notify the inmate and WFD manager of the sending facility that a preliminary check determined whether the inmate was eligible for transfer and that security will make the final decision just prior to transfer.
(h)Step 8: Prior to actual acceptance into the program, the WFD unit of the receiving facility will have security complete the final security check. The WFD unit of the receiving facility will contact the inmate’s counselor at the sending facility and let the counselor know the inmate is ready to transfer. The counselor from the sending facility will initiate the 1206 process with Classification and Transfer. It is the responsibility of the sending facility to maintain communication with the receiving facility in order to facilitate the move.
(i)If for some reason the inmate is unable to complete his/her program, the inmate may be returned to the sending facility.
(j)Qualifications for Work-Based Education Training Programs: All work-based education training programs have requirements that inmates must meet in order to qualify for entry into the program.
(A)Standard Minimum Qualifications:
(i)Verified high school diploma or GED;
(ii)CASAS Scores: 242 reading, 236 math; and
(iii)Normally one to three years (36 or less months remaining on sentence).
(B)Programs with Additional Requirements:
(i)CAD/CAM (SRCI): ASSET college placement test with a math level of 60 or higher.
(ii)Call Center (SRCI): CASAS reading score 245 and must be able to type 30 wpm.
(iii)Construction Technology (SRCI): ASSET college placement test and 36 months remaining on sentence.
(iv)Inmate Legal Assistant (SRCI): Must pass the ASSET college placement test and 36 months remaining on sentence.
(k)Inmates who test below the minimum requirements will be given the opportunity to take education courses for basic skills upgrade in the subject and may retest to meet qualifications.
(l)In order to guarantee equal opportunity to all inmates, affirmative action may be taken to overcome the effects of conditions which resulted in limited participation therein by persons of a particular gender in accordance with existing state and federal statute, Title IX, paragraphs 86.3(B).
(m)In cases of conflicting recommendations between functional unit managers, the matter may be referred by either party to the administrator of the WFD unit for final resolution.
(2)Transportation and Arrival/Departure:
(a)Transportation will be arranged by staff from the sending facility and provided by the Transport unit.
(b)Arrival and departure times, parking arrangements, the entry and exit points to and from the participating facility, and related details will be articulated in advance and agreed upon by the functional unit manager involved.
(c)Participants will be transported to the designated instructional area by Transport staff.
(3)Supervision: Supervision of participants in inter-institutional programs will be provided by the receiving facility.
(4)Meals: Where and when meals shall be eaten will be designated in advance and approved by the functional unit managers involved.
(5)Restrooms: Participants in inter-institutional programs shall use designated restroom(s) in the area(s) assigned.
(a)In the event of illness or injury involving non-resident participants in an inter-institutional program, emergency attendance and first aid will be provided by the receiving facility.
(b)Immediate return to the sending facility or a local hospital shall occur if treatment in addition to emergency first aid is needed.
(a)In the event of any disciplinary problems involving non-resident participants, the resident will be returned to the facility in which he/she resides immediately, when indicated.
(b)Disciplinary problems and behavioral adjustments will be the responsibility of the staff and administration of the facility in which the inmate resides.
(c)An inmate may be removed from any Department of Corrections inter-institutional educational program if disciplinary action in the facility in which he/she resides results in a situation where that person is unable to participate in the program for more than two weeks.
(d)Disciplinary reports on participants in inter-institutional education programs issued at the receiving facility may also result in removal from the program. Such action will be undertaken in accordance with the Department of Corrections rule on Prohibited Inmate Conduct and Processing Disciplinary Actions (OAR 291-105).
(a)In the event of an emergency move due to medical or disciplinary reasons, the correctional officer from the sending facility will supervise the emergency move with the assistance of a staff member/driver from the receiving facility.
(b)The sending facility will dispatch additional staff immediately to relieve staff at the receiving facility of the responsibility for interim supervision of other inter-institutional program participants.
(a)Inmates participating in any educational program will be required to follow the guidelines of the receiving facility procedure on inmate dress.
(b)Protective clothing for WBE participants will be provided by the receiving facility, but such work clothing as may be required by the nature of the trade area involved will be provided by the facility in which the inmate resides.
Rule 291-113-0030 — Logistical Considerations for All Inter-Institutional Programs,