OAR 291-145-0020
Membership, Meetings, and Activities
(1)
A waiting list may be maintained for the groups with limited membership. The functional unit manager or designee may deny, revoke, or suspend individual or group activities for inmate conduct that is disruptive to group activities or institutional operations. Group activities must follow an agenda approved by designated staff. Inmate group activities will conform to planned agenda and/or activities. Inmate social visiting will not be permitted.(2)
Inmates nominated to club offices must have approval of the functional unit manager or designee. An inmate will not be a group officer of more than one group, and will not be permitted to be a member of more than three groups at a time.(3)
Group officer elections will be conducted by secret ballot. The assigned designated staff will be present during all elections and will supervise the counting of all ballots.(4)
An inmate is considered a “member in good standing” of a group if the inmate has been a member of the group for at least two months and has attended at least 50 percent of the available meetings since becoming a member.(5)
The functional unit manager or designee may approve a group trust account to receive contributions and make expenditures. Operations of the trust account must be in accordance with the Department of Corrections rule on Trust Account (Inmate). If the group is terminated or is inactive for more than one calendar year, unobligated funds will be transferred to the Inmate Welfare Fund.(6)
The functional unit manager or designee must approve all group donations. Group donations will become property of the Department of Corrections and will be properly recorded and tagged in accordance with the Department of Corrections rule on Inventory and Property Control.(7)
Inmate groups may be permitted by the functional unit manager to use a monitored telephone for approved group business. These calls will be monitored and recorded by assigned staff. All phone costs incurred by groups will be paid by the specific group on a monthly basis. Calling card systems may be established to regulate billing and monitoring systems. Inmates placing calls for a group must be approved by the functional unit manager or designee.(8)
A schedule for group meetings will be adopted by designated staff and made available to the inmate population.(9)
Attendance records will be maintained for all group meetings by designated staff. Failure to attend general meetings may result in loss of membership.(10)
All group activities must be specifically approved annually by the functional unit manager or designee.(11)
All incoming and outgoing materials must have the approval of the functional unit manager or designee. All materials entering the facility become the property of the Department of Corrections which does not assume any responsibility for materials damaged, lost or destroyed.(12)
Annual awards banquets may be allowed to groups:(a)
Award banquets provide the inmate group members the opportunity to acquaint their approved visitors with the aims and goals of the group. Group functions are to provide opportunities to experience new social relationships through group participation;(b)
An inmate who participates in an awards banquet must be a member in good standing. Each member may invite one personal guest from his/her visiting list upon approval of the functional unit manager or designee;(c)
All food items for banquets must be obtained through the functional unit’s Food Services Section.
Source:
Rule 291-145-0020 — Membership, Meetings, and Activities, https://secure.sos.state.or.us/oard/view.action?ruleNumber=291-145-0020.