OAR 330-090-0130
How the Oregon Department of Energy Processes a BETC Application
(1)
General:(a)
The Director reviews a BETC application in two stages. The first stage is called preliminary certification. The second stage is called final certification. The final certification consists of the determination of eligible costs for purposes of the tax credit and the issuance of the BETC final certificate.(b)
To begin the review process for each stage, or to change the facility during the review process, an applicant must submit an application on the form approved by the Department. Applications for facilities that use or produce renewable energy resources, or are listed as renewable energy resources as defined under ORS 469B.130 (Definitions for ORS 469B.130 to 469B.169 and 469B.171), must be submitted under the tiered priority system described in OAR 330-090-0350 (Tiered Prioritization System for Renewable Facilities) and include any additional requirements under this section.(c)
A facility owner planning to use a Pass-through Partner will select the pass-through option on the Application for Preliminary Certification.(d)
The Director may impose conditions in approving a preliminary or final certification that the facility must operate in accordance with the representations made by the applicant, and is in accordance with the provisions of ORS 469B.130 (Definitions for ORS 469B.130 to 469B.169 and 469B.171) to 469B.169 (Suspension or revocation of certificate) and any applicable rules or standards adopted by the Director.(e)
If the Department determines that the applicant qualifies for a BETC, the Department may issue a preliminary certification. The preliminary certification may contain specific criteria and conditions for the facility to meet in order to obtain a final certification based on the information provided in the application for the BETC and type of facility that is described in the application. In addition, the Department may require the applicant to enter a performance agreement or other similar agreement as a condition of approval.(2)
Pre-Approval of Preliminary Certifications: The Director has pre-approved preliminary certifications for the following facilities that the Department has reviewed and determined to be otherwise qualified under these rules:(a)
Alternate energy devices qualifying for a tax credit under the Residential Energy Tax Credit Program, OAR 330-070-0010 (Purpose) through 330-070-0097 (Electricity Producing AEDs), for which the Department has determined qualified costs, energy savings, and eligible tax credits. A facility owner may file for a preliminary certification to present documentation supporting different determinations for review and approval.(b)
Pre-qualified hybrid-electric vehicles.(3)
Preliminary Certification Review Process: Except as provided in OAR 330-090-0130 (How the Oregon Department of Energy Processes a BETC Application)(1) and (2), a completed application for preliminary certification shall be received by the Department on or prior to the erection, construction, installation or acquisition of a facility.(a)
Within 60 days after an application for preliminary certification is filed, the Director will decide if it is complete. An application is incomplete if it does not include information needed to demonstrate substantive compliance with the provisions of ORS 469B.130 (Definitions for ORS 469B.130 to 469B.169 and 469B.171) to 469B.169 (Suspension or revocation of certificate) and any applicable rules or standards adopted by the Director. The Director will provide the applicant a written notice relating to the incomplete application and the information needed to make the application complete. If no action is taken within 30 days by the applicant, the application will expire.(b)
Within 120 days after a completed application is submitted the Director will notify the applicant of the status of the application, except as otherwise provided in subsection (5), if the applicant has not been notified otherwise the application has been denied.(A)
If it complies, the Director will approve the preliminary certification. The preliminary certification will state the amount of the costs that are eligible (eligible costs) for a BETC up to the maximum amount of certifiable costs under ORS 496.200. It may differ from the amount requested for reasons explained in the preliminary certification and based on these rules. Also, it will state any conditions that must be met before development, final certification, or some other event can occur. The Director will explain why each condition is needed to comply with these rules.(B)
If it does not comply, the Director will deny the application. No later than 60 days after the Director issues an order denying the application, the applicant may request reconsideration as provided in OAR 330-090-0133 (Final Certification)(4).(C)
An applicant can re-submit an application that is denied if features of the facility change, the applicant provides data the absence of which resulted in the denial, or other changes warrant. An application for preliminary certification can be amended or withdrawn by the applicant before the Director issues a preliminary certification. If an application is amended, the time within which review occurs starts over. An applicant may request reconsideration of an application denial under this rule.(4)
Preliminary Certification After Start of a Facility:(a)
If a facility has been started an applicant may file a written request with the Director for approval of a preliminary certification after facility start. Such a request must contain information in accord with OAR 330-090-0120 (Preliminary Certificate Application Requirements for a BETC) and OAR 330-090-0130 (How the Oregon Department of Energy Processes a BETC Application)(5)(b).(b)
The Director may approve preliminary certification after facility start if:(A)
The request is in accord with OAR 330-090-0120 (Preliminary Certificate Application Requirements for a BETC);(B)
Special circumstances make application for preliminary certification before facility start up impracticable. Such circumstances include process delays beyond the applicant’s control, facility funding and energy supplies or markets; and(C)
The Director receives the waiver request within 90 days of facility start date. Under extraordinary circumstances the Director may extend the waiver period provided the facility serves the aims of the program.(D)
Failing to submit an application for preliminary certification before signing contracts for the facility does not constitute special circumstances supporting a waiver.(5)
How Preliminary Certification Can be Revoked: The Director may alter, condition, suspend, deny or revoke a preliminary certification for a reason listed in this section(a)
A facility is not completed and a complete final certification application received before 1,095 days (3 years) after the preliminary certification was issued or a further 730 days (2 years) if an extension has been approved.(b)
Permits, waivers, and licenses required by OAR 330-090-0120 (Preliminary Certificate Application Requirements for a BETC) are not filed with the Department before facility development starts.(c)
The facility undergoes changes without the changes being approved under OAR 330-090-0130 (How the Oregon Department of Energy Processes a BETC Application)(7).(d)
Any other reason allowed by ORS 469B.157 (Submissions for preliminary certification)(3).(6)
Amendments to Preliminary Certifications: To change a facility that has a preliminary certification and amend the preliminary certification, the applicant must file a written request with the Director prior to the project completion date.(a)
The request must describe the change to the facility and reasons for the change. It may include changes in cost, tax credit amount, facility design, and materials. The request may also include changes in the amount of energy saved or produced, jobs created, project financing, the applicant, the location, or other matters that demonstrate substantial change in the project’s scope. The request must be accompanied by the appropriate fee.(b)
If a request does not include information needed to demonstrate substantive compliance with the provisions of ORS 469B.130 (Definitions for ORS 469B.130 to 469B.169 and 469B.171) to 469B.169 (Suspension or revocation of certificate) and any applicable rules or standards adopted by the Director, the department will provide the applicant a written notice relating to the information needed to make the request complete. If the applicant does not provide all of the requested information to the Department within 30 days, the request will expire and no changes will be made to the preliminary certification.(c)
Preliminary certifications issued for facilities using or producing renewable energy resources, or facilities listed as renewable energy resources as defined under ORS 469B.130 (Definitions for ORS 469B.130 to 469B.169 and 469B.171), shall not be eligible for consideration of amendments other than those listed below in (A) through (C). An eligible amendment cannot change the tier within which the application was reviewed.(A)
Equipment capacity within 10 percent of the approved specification;(B)
Amendments to the facility that do not result in an increased potential tax credit amount, but increase output or otherwise improve the facility; or(C)
Changes in ownership.(d)
Amendment requests received after January 13, 2012, will not be approved if the amendment would result in an increased tax credit.(e)
Within 60 days after the applicant files the change request, the Director will decide if the facility as modified complies with these rules.(A)
If it complies, the Director may issue an amended preliminary certification which may contain new or amended criteria, conditions and requirements.(B)
If it does not comply, the Director will issue an order that denies the change and provide written reasons for the denial.(f)
The amendments to ORS 315.354 (Energy conservation facilities), 315.356 (Other grants as offset to cost of energy conservation facility) and 469.220 [renumbered 469B.167 (Certificate required for tax credits)] by Oregon Laws, 2011, Chapter 693 do not provide a basis for applicants to obtain amendments to certifications issued under ORS 469.210 [renumbered 469B.157 (Submissions for preliminary certification)] or 469.215 [renumbered 469B.161 (Final certification)].(7)
If the facility does not proceed: The applicant must inform the Director in writing if it does not proceed with the facility or proceeds without the tax credit. In that case, the Director will cancel the preliminary certification.(8)
Pass-through Option Process and Application:(a)
In addition to the application for preliminary certification, an applicant who plans to transfer the tax credit certificate to a Pass-through Partner must complete and file the Pass-though Option Application form supplied by the Department.(b)
If the Pass-through Partner is not yet secured at the time of the Application for Preliminary Certification, the facility owner will complete that section of the application by inserting “Partner to be identified” and will submit an updated application when the Pass-through Partner is secured.(c)
The Department will not transfer and issue a final certificate to a pass-through partner until the facility owner pays the pass-through fee and provides evidence to the Department that the owner has received the pass-through payment in full.(9)
Extension of Preliminary Certification: Applicants who have not previously extended their certification and whose preliminary certification is anticipated to expire prior to completion of the facility may apply for an extension of an additional two years from the current expiry of the preliminary certification.(a)
Applicants must submit a written request to the department, accompanied by the appropriate fee, describing the progress made in developing the facility since the department issued the preliminary certification and verifying that the project will be developed in accordance with the initial approval, within two years from the current end of the preliminary certification and prior to the sunset date of the program. The request shall include the new proposed facility completion date. Requests may be made no earlier than 6 months prior to the expiration of the existing preliminary certification.(b)
If an applicant wishes to make changes other than to the completion date, the applicant must submit a request for amendment as described in ORS 330-090-0130 (How the Oregon Department of Energy Processes a BETC Application)(7).(c)
If a request or original application does not include information needed to demonstrate substantive compliance with the provisions of ORS 469.185469B.130 to 469.225469B.169 and any applicable rules or standards adopted by the Director the department will provide the applicant a written notice specifying the information needed to make the request complete. If the applicant does not provide all of the requested information to the Department within 30 days, the request will expire and no extension will be made to the preliminary certification expiration date.(d)
The department will review the previously approved application against current statute and rules. Within 60 days after the department receives the extension request, the Director will decide if the request complies with these rules.(A)
If it complies, the Director may issue an amended preliminary certification which may contain new or amended criteria, conditions and requirements.(B)
If it does not comply, the Director will issue an order that denies the extension and provide written reasons for the denial.(10)
Intentionally left blank —Ed.(a)
Final Certification Review Process and Application: An application for final certification must be filed after the facility is completed as defined in these rules.(b)
An application for final certification must include:(A)
Evidence to demonstrate that:(i)
The facility complies with all conditions and criteria of the preliminary certification and with the provisions of ORS Chapter 469B (Energy Incentives) and the rules adopted thereunder;(ii)
The facility remains in compliance with local, state, and federal laws, including local land use laws and with any conditions imposed by the local government as a condition of land use approval; and(iii)
The facility will be maintained and operated for at least five years after the facility is placed into operation, or a lesser period if approved and specified on the preliminary certification.(B)
An account of the facility costs, including prorated costs.(i)
If facility costs are less than $50,000, the account may be records of facility costs paid or incurred based on canceled checks, invoices, receipts, a binding contract or agreement, or other documentation as may be required under these rules unless required by the Director to supply verification from a certified public accountant, who is not otherwise permanently employed by the facility owner or pass-through partner. If an applicant has an outstanding binding contract or loan agreement, the account shall demonstrate that payments on contract or loan are not in default; or(ii)
If the facility costs are $50,000 or more, a certified public accountant, who is not otherwise permanently employed by the facility owner or pass-through partner, must complete a written review and summary of costs paid or incurred based on canceled checks, invoices, or receipts, a binding contract or agreement, or other documentation as may be required under these rules. If an applicant has an outstanding binding contract or loan agreement, the certified public accountant shall include sufficient information to demonstrate that accounts directly related to the facility are not in default.(iii)
The application must include information regarding any federal grants applied for or received in connection with the facility including, without limitation, the grant(s) applied for, the date of each application, the amount of the requested grant(s), when applicant expects to receive notice of grant approval or denial and any other information that may be required by the director. Final total costs will be reduced dollar for dollar by any federal grant amount received by a taxpayer in connection with the facility.(C)
For a Sustainable Building Practices Facility, a copy of the facility U.S. Green Building Council (USGBC) Rating Certificate, USGBC Final LEED™ Review, Energy Performance Documentation, Narrative for Energy and Atmosphere Credit 1, Annual Solar Income as described in the rules and method of calculation will be accepted in lieu of facility cost receipts.(D)
Proof the facility is completed and operating.(E)
If the facility is leased or rented, a copy of the lease or rental agreement.(F)
For Alternative Fuel Vehicle facilities, proof of conversion must include a copy of vehicle emission test performance results from DEQ or a conversion shop.(G)
Documentation that the applicant and facility owner or owners are current on their property taxes where the facility is located if appropriate; and(H)
Other data the Director finds are needed to assure a facility complies with these rules and conditions imposed in the preliminary certificate(I)
The names of the person or persons who are to be issued the final certificate. If the final certificate is to be issued to a pass-through partner, the Department will not issue the certificate until the appropriate criteria, conditions and requirements of the preliminary and final certification and these rules are satisfied.
Source:
Rule 330-090-0130 — How the Oregon Department of Energy Processes a BETC Application, https://secure.sos.state.or.us/oard/view.action?ruleNumber=330-090-0130.