OAR 333-028-0330
Local School Dental Sealant Programs: Certification and Recertification Process
(1)
Only an individual with legal authority to act on behalf of the Local School Dental Sealant Program can apply for initial certification by submitting a Certification Application to the Authority via electronic mail to the Program’s electronic mail address posted on the Program’s website or by mail to the mailing address posted on the Program’s website, www.healthoregon.org/sealantcert. Instructions and criteria for submitting a Certification Application is posted on the Program’s website.(2)
The Program shall review the application within 15 business days of receiving the application to determine whether it is complete.(3)
If the Program determines the application is not complete, it will be returned to the applicant for completion and resubmission.(4)
If the Program determines the application is complete, it will be reviewed to determine if it meets certification requirements described in OAR 333-028-0320 (Local School Dental Sealant Programs: Certification Requirements).(5)
If the Program determines the Local School Dental Sealant Program meets the certification requirements, the Program shall:(a)
Inform the applicant via electronic mail that the application has been approved; and(b)
Schedule on-site verification reviews.(6)
If a Local School Dental Sealant Program does not meet certification requirements in their certification application, the Program shall choose one of the following two actions:(a)
Certification will be denied if the Local School Dental Sealant Program does not meet the requirements of these rules. The Program will provide the applicant with a clear description of reasons for denial based on the certification requirements in the denial letter. An applicant may request that the Program reconsider the denial of certification. A request for reconsideration must be submitted in writing to the Program within 30 days of the date of the denial letter and must include a detailed explanation of why the applicant believes the Program’s decision is in error along with any supporting documentation. The Program shall inform the applicant in writing whether it has reconsidered its decision; or(b)
Provisional certification will be provided based on an agreed upon timeline for a corrective action plan for the non-compliant requirements. The Local School Dental Sealant Program must submit a waiver to the Program that includes an explanation of the non-compliant requirements, a plan for corrective action, and date for meeting compliance.(7)
Once a Local School Dental Sealant Program is certified, the certification status is effective for the certification year of August 1 – July 31. A Local School Dental Sealant Program must notify the Program and Coordinated Care Organizations (CCOs) operating in the community if it terminates services for a scheduled school during a certification year.(8)
A certified Local School Dental Sealant Program must renew its certification no later than July 15 each year via the Program’s online Renewal Certification Application form in order to remain certified. A Local School Dental Sealant Program must submit the annual data report to the Program before applying for renewal certification.(9)
The Program will notify a Local School Dental Sealant Program of their certification renewal status by August 1 of each year if the Local School Dental Sealant Program applied on time.(10)
The Program will notify Coordinated Care Organizations (CCOs) operating in the community of the certification and recertification status of a Local School Dental Sealant Program.
Source:
Rule 333-028-0330 — Local School Dental Sealant Programs: Certification and Recertification Process, https://secure.sos.state.or.us/oard/view.action?ruleNumber=333-028-0330.