Oregon Department of Consumer and Business Services, Workers' Compensation Division

Rule Rule 436-180-0150
Recordkeeping and Reporting Requirements


(1) Required records. A worker leasing company must maintain and make the following records available for review by the director, upon request:
(a) Copies of and documentation of filing for signed forms and notices required under OAR 436-180-0110 (Notice of Client Coverage; Changes to Coverage Information; Termination; Reinstatements). All forms and documentation must be maintained for three years after the date coverage provided to a client was terminated;
(b) Copies of signed worker leasing contracts for three years after the termination date of the contract;
(c) Payroll records for the most recent seven years, including records that identify the name, hire date, termination date, and work location for:
(A) Leased workers subject to coverage by the worker leasing company;
(B) Leased workers not subject to coverage by the worker leasing company;
(C) Administrative personnel, and other subject workers directly employed by the worker leasing company; and
(D) Workers provided to clients on a temporary basis, if any.
(2) Records of leased and temporary workers. If a worker leasing company both provides leased workers and provides workers on a temporary basis, the worker leasing company must maintain written records that specify which workers are leased and which workers are provided on a temporary basis.
Source

Last accessed
Jun. 8, 2021