OAR 581-027-0030
Technical Assistance Grant Program Procedures

(1) The Department shall open the application period for the Technical Assistance Grant Program on January 15 of each year and close the application period on February 15 of the same year. If either of those dates falls on a weekend or holiday, the preceding Friday will be the effective date of the opening or closing respectively.
(2) The Department shall establish a separate application for each type of assessment available.
(3) Each District must submit a separate application for each assessment for which it chooses to apply.
(4) All Districts are eligible for each type of assessment.
(5) All applications are due by the date established by the Department. No late applications will be accepted.
(6) The Department shall evaluate each completed application by awarding preference points as established by this rule.
(7) An application will receive one (1) point for each preference that the application meets.
(8) An application will receive a final score that is the total of the application’s points.
(9) Applications will be funded from highest to lowest score.
(10) If there is not enough funding to provide a Technical Assistance Grant to all applications that have equal scores, then the Department shall create a lottery to determine which applications will receive a Technical Assistance Grant.
(11) The preference points for the Facility Assessment are:
(a) District has twenty-five percent (25%) or more of its ADMr identified as Students in Poverty;
(b) District has under 2,500 ADMr according to the annual reports for the same school year as used to calculate the Priority List under OAR 581-027-0010 (Calculations for Oregon School Capital Improvement Matching Program Priority List);
(c) District has not conducted a Facility Assessment within ten (10) years or less;
(d) District has not passed a general obligation bond within fifteen (15) years or less;
(e) District’s ADMr has changed by ten percent (10%) or more over the last five (5) years based on the latest annual reports submitted to the Department; and
(f) District has completed its annual electronic submission of its building and bond data to the Department by February 15 of each year.
(12) The preference points for the Long-Range Facility Plan are:
(a) District has twenty-five percent (25%) or more of its ADMr identified as Students in Poverty;
(b) District has under 2,500 ADMr according to the annual reports for the same school year as used to calculate the Priority List under OAR 581-027-0010 (Calculations for Oregon School Capital Improvement Matching Program Priority List);
(c) District has not conducted a Long-Range Facility Plan within ten (10) years or less;
(d) District has not passed a general obligation bond within fifteen (15) years or less;
(e) District’s ADMr has changed by ten percent (10%) or more over the last five (5) years based on the latest annual reports submitted to the Department; and
(f) District has completed its annual electronic submission of its building and bond data to the Department by February 15 of each year.
(13) The preference points for the Seismic Assessment are:
(a) District has twenty-five percent (25%) or more of its ADMr identified as Students in Poverty;
(b) District has under 2,500 ADMr according to the annual reports for the same school year as used to calculate the Priority List under OAR 581-027-0010 (Calculations for Oregon School Capital Improvement Matching Program Priority List);
(c) District has not conducted an assessment for Business Oregon’s Seismic Rehabilitation Grant Program;
(d) District identifies a number of schools it intends to assess and at least fifty percent (50%) are listed as “High” or “Very High” for collapse potential in the Rapid Visual Survey created by the Department of Geology and Mineral Industries;
(e) District’s Mapped Spectral Acceleration for 1-second period (Ss) is greater than 0.6 as calculated by the United States Geological Survey; and
(f) District has completed its annual electronic submission of its building and bond data to the Department by February 15 of each year.
(14) The preference points for the Environmental Hazard Assessment are:
(a) District has twenty-five percent (25%) or more of its ADMr identified as Students in Poverty;
(b) District has under 2,500 ADMr according to the annual reports for the same school year as used to calculate the Priority List under OAR 581-027-0010 (Calculations for Oregon School Capital Improvement Matching Program Priority List);
(c) District has school and administrative buildings that have not been tested for radon, or district has school and administrative buildings that had testing completed after July 1 of the preceding year;
(d) District’s radon risk level is either “High” or “Not Assigned” according to information published by the Oregon Health Authority that provides for radon risk levels based on geography;
(e) District has a school that qualifies as a remote small elementary school per ORS 327.077 (Remote small elementary school and small high school determination); and
(f) District has completed its annual electronic submission of its building and bond data to the Department by February 15 of each year.
(15) A District that is awarded a Technical Assistance Grant must:
(a) Enter into a grant agreement with the Department by the time specified by the Department;
(b) Use a Certified Assessor to perform a Facility Assessment or Long-Range Facility Plan;
(c) Provide the Department with an electronic copy of any final reports required by the Technical Assistance Grant; and
(d) Provide the Department with an electronic copy of invoices showing expenses incurred in performing the work for the specific Technical Assistance Grant.
(16) A District must reapply each time a new grant application is announced if a District did not receive a grant in a grant application period.
(17) A District may apply to the Technical Assistance Program to reimburse the District for assessments previously completed if:
(a) The previous assessment work was started within six (6) months of the application period;
(b) The previous assessments meet all requirements set forth for the type of the assessment in these administrative rules; and
(c) The District submits a final copy of the report and all invoices within the required period for a Technical Assistance Program grant.

(18)

Districts must submit all final reports and invoices by the date specified by the Department. If a District does not meet that deadline, the Department may rescind their grant funds.
(19) A District that receives a Technical Assistance Program grant will be ineligible to reapply for that specific grant for four (4) years from the year the grant was issued.

Source: Rule 581-027-0030 — Technical Assistance Grant Program Procedures, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=581-027-0030.

Last Updated

Jun. 8, 2021

Rule 581-027-0030’s source at or​.us