OAR 581-053-0021
Minimum Record Retention Requirements

(1)

Accident reports shall be retained for three years.

(2)

Annual vehicle inspection shall be retained until the vehicle is sold.

(3)

Application for school bus driver’s permit or certificate (copy) shall be retained for four years or for one year after the transportation entity or contractor notifies ODE that the driver is no longer active, whichever occurs first.

(4)

Application for type 20 driver’s certificate shall be retained for four years or for one year after the transportation entity or contractor notifies ODE that the driver is no longer active, whichever is first.

(5)

Approval of a temporary school bus driver shall be retained until July 1, following approval.

(6)

Approval of a type 10 driver shall be retained until the transportation entity or contractor notifies ODE that the driver is no longer active with them.

(7)

Driver vehicle inspection reports shall be retained for three months.

(8)

License approvals for school buses and school activity vehicles shall be retained until the vehicle is sold.

(9)

Performance checklist for school bus, type 20, and type 21 drivers shall be retained until one year after the transportation entity or contractor notifies ODE that the driver is no longer active with them.

(10)

Safety instruction records required in OAR 581-053-0210 (Administrative Requirements Pertaining to School Buses) (Transportation Entity Requirements for School Buses) shall be retained for four years.

(11)

Safety instruction records required in OAR 581-053-0610 (District Requirements for use of a Special Pupil Activity Bus) (Transportation Entity Requirements for School Pupil Activity Buses) shall be retained for two years.

(12)

School bus driver training attendance records shall be retained for four years.

(13)

Skills tests administered to school bus, type 10, type 20, or type 21 drivers shall be retained until one year after the driver is made inactive with ODE.

(14)

Vehicle maintenance records in OAR 581-053-0070 (School Bus and School Activity Vehicle Acquisition, Maintenance and Inspection) shall be retained until the vehicle is sold.

(15)

Further record requirements can be found in OAR Chapter 166, Division 400 Secretary of State Archives Division Educational Service Districts, School Districts, and Individual School Records Retention Schedule. In the case of a conflict between the record retention requirements of the two rules, the stricter requirement shall prevail.

Source: Rule 581-053-0021 — Minimum Record Retention Requirements, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=581-053-0021.

581‑053‑0002
Purpose and Applicability 581‑053‑0003
Definitions 581‑053‑0004
General 581‑053‑0010
Rules Governing Pupils Riding School Buses and School Activity Vehicles 581‑053‑0012
Waiver 581‑053‑0021
Minimum Record Retention Requirements 581‑053‑0031
Driving Hour Limitations 581‑053‑0040
Physical Examinations 581‑053‑0050
Driving and Criminal Records 581‑053‑0060
Refusals, Suspensions, Revocations and Invalid Certificates 581‑053‑0070
School Bus and School Activity Vehicle Acquisition, Maintenance and Inspection 581‑053‑0100
Non-Driving Related Certificates — Generally 581‑053‑0110
Supervisor Certificate 581‑053‑0120
Vehicle Inspector Certificate 581‑053‑0130
Assistant Trainer Certificate 581‑053‑0135
Reference Point Trainer Certificate 581‑053‑0140
Behind-the-Wheel Trainer Certificate 581‑053‑0145
Behind-the-Wheel Probationary Trainer Certificate 581‑053‑0150
Third Party Examiner Training and Support 581‑053‑0160
Core Instructor Certificate 581‑053‑0170
Core Refresher Instructor Certificate 581‑053‑0180
Transporting Students with Special Needs Instructor Certificate 581‑053‑0210
Administrative Requirements Pertaining to School Buses 581‑053‑0220
School Bus Driver’s Permit and Certificate 581‑053‑0225
Approved Training for School Bus Drivers 581‑053‑0230
Rules Pertaining to School Bus Drivers 581‑053‑0240
Minimum Standards for School Buses 581‑053‑0250
Retrofit Standards for Oregon School Buses 581‑053‑0310
Administrative Requirements Pertaining to Type 10 School Activity Vehicles 581‑053‑0320
Type 10 Driver Training and Approval 581‑053‑0330
Rules Pertaining to Type 10 Drivers 581‑053‑0340
Minimum Standards for Type 10 School Activity Vehicles 581‑053‑0410
Transportation Entity Requirements for Type 20 School Activity Vehicle Operation 581‑053‑0420
Type 20 Training and Certification 581‑053‑0430
Rules Pertaining to Type 20 Drivers 581‑053‑0440
Minimum Standards for Purpose Built Type 20 Vehicles 581‑053‑0445
Use of a School Bus as a Type 20 Vehicle 581‑053‑0511
District Requirements for Type 21 School Activity Vehicle Operation 581‑053‑0521
Type 21 Driver Training and Certification 581‑053‑0531
Rules Pertaining to Type 21 Drivers 581‑053‑0540
Minimum Standards for Type 21 Vehicles 581‑053‑0610
District Requirements for use of a Special Pupil Activity Bus 581‑053‑0615
Special Pupil Activity Bus (SPAB) Motor Carrier Requirements 581‑053‑0620
SPAB Driver Training and Certification 581‑053‑0630
Rules Pertaining to SPAB Drivers 581‑053‑0640
Minimum Standards for Special Pupil Activity Buses 581‑053‑0650
Minimum Standards for All-Electric School Buses
Last Updated

Jun. 8, 2021

Rule 581-053-0021’s source at or​.us