Reimbursement of Travel and Other Expenses
Subject to sections (2)–(6) of this rule, a member of the Oregon Hazelnut Commission, including a member employed in full-time public service, may receive actual and necessary travel and other expenses actually incurred in the performance of the member’s official duties.
In order to receive reimbursement of actual and necessary travel and other expenses, a member must submit to the Oregon Hazelnut Commission a written itemized claim for reimbursement supported by receipts, invoices or other appropriate documentation for travel and other expenses by the 10th day of the calendar month following the month in which the member incurred the expense. The claim for reimbursement must include the following information for each expense:
Date on which the member incurred the expense; and
Nature of the expense; and
Amount of expense.
An expense that exceeds $200 dollars must be authorized by the Oregon Hazelnut Commission before a member incurs the expense.
For the purposes of this rule, “travel and other expenses” are limited to reasonable expenses. An expense is reasonable if:
It is an actual expense incurred by a member in carrying out official commission business, which is within the member’s scope of responsibilities; and
The expense is necessary to enable the member to carry out official commission business.