OAR 732-042-0035
Reporting Requirements
(1)
Quarterly Reports: Using a form provided by the Agency, each Qualified Entity shall prepare a quarterly report to the Agency which details Project progress, outcomes achieved, and expenditures of STIF Formula Fund moneys by itself and its Sub-Recipients. The quarterly report must be submitted no later than 45 days following the end of a quarter. The fourth and eighth quarter reports may be preliminary reports, subject to adjustment after completion of the Qualified Entity’s audit.(2)
STIF Plan Period Reconciliation: Within 30 days of the end of an approved STIF Plan period, the Agency shall reconcile disbursements made to the Qualified Entity against the Qualified Entity’s reported expenditures. If disbursements are found to exceed the expenditures, the amount must be carried forward by the Qualified Entity into the next STIF Formula Fund Cycle.(3)
Capital Asset Reports: Qualified Entities that have acquired, purchased or leased Capital Assets using STIF Formula Fund moneys shall provide the Agency with a report of the Capital Asset inventory, described in OAR 732-042-0040 (Capital Asset Requirements)(2), including an identification of any sale, transfer or other disposition of the Capital Asset as described in OAR 732-042-0040 (Capital Asset Requirements). Capital Asset Reports must be submitted to the Agency on a schedule to be specified by the Agency, but must be submitted at least annually within 30 days of the end of each Fiscal Year.
Source:
Rule 732-042-0035 — Reporting Requirements, https://secure.sos.state.or.us/oard/view.action?ruleNumber=732-042-0035.