OAR 813-006-0025
Competitive Procurement Procedures
(1)
A Request for Proposals (RFP) or similar solicitation (collectively, RFP) will be prepared for the contracts for which Competitive Procurement procedures will be used. The RFP will normally include, at a minimum, the following information:(a)
Date and hour by which proposals or other responses must be received;(b)
Return address where proposals or other responses must be received;(c)
Description of work;(d)
Evaluation criteria; and(e)
Department project manager’s name, address and phone number.(2)
The Department will notify persons who have indicated a desire to be notified of contracting opportunities or that have indicated expertise in the subject area, and any other persons deemed necessary, of projects for which an RFP may be issued. Notification of the project for which an RFP may be issued may be announced to the public and may be advertised in appropriate periodicals. The RFP will be sent to all persons responding to the notification in the required manner.(3)
Exceptions to section (2) of this rule may be granted by the Director or his/her designee when the RFP is preceded by a Request for Information (RFI). When an RFI is widely distributed to solicit information and interest in a proposed contract, eligibility for the subsequent RFP may be limited to parties responding to the RFI.(4)
Proposals will be evaluated in accordance with the evaluation criteria included in the RFP. An objective rating system will be used in the evaluation process. Records pertaining to the procurement process and selection of the consultant shall be maintained in the Department’s files.(5)
Exceptions to the notification procedures in sections (2) and (3) of this rule may be granted by the Director or his/her designee if warranted by time, cost, or other relevant considerations.
Source:
Rule 813-006-0025 — Competitive Procurement Procedures, https://secure.sos.state.or.us/oard/view.action?ruleNumber=813-006-0025.