OAR 817-015-0065
Client Records

(1) A practitioner providing esthetic services is responsible for collecting and maintaining copies of client records. If client records are maintained by the facility, the facility license holder must provide the practitioner who is providing the service, with copies of those client records upon request. The record must include:
(a) Client information including the client’s name, address, telephone number, type of service, date of birth, and date of service;
(b) The name of the practitioner and practitioner certificate number who is providing the service, and special instructions or notations pertinent to providing esthetic services including, but not limited to, bleeding disorders, allergies or sensitivities to chemicals or products or complications during service(s); and
(c) Medical advice, if obtained.
(2) Client records must be kept at the facility for a minimum of three years and must be made available upon request from the Office.
(3) Client records must be typed or printed in a legible format and may be stored electronically. Client records that are not readable by the Office will be treated as incomplete.
(4) If a practitioner is acting in a dual capacity and providing services outside their scope of practice, the capacity under which the person is working must be clearly documented in the client’s record.
(5) If providing chemical peels or dermaplaning, the esthetician must also document:
(a) Location of procedure on the body;
(b) Special instructions or notations relating to the client’s medical or skin conditions;
(c) Complete list of the client’s sensitivities to medicines or topical solutions;
(d) Description of complications during procedure(s);
(e) Any referral to a health-care professional; and
(f) If providing chemical peels, the chemical used on the client, including the brand name or manufacturer, type of chemical peel, process of applying very superficial or superficial peel including number of layers of chemical peel solution, the length of time the chemical is left on the client’s skin, pre- and post-treatment care.
(6) For the purpose of procedures listed in subsection (5) of this rule upon initial visit the practitioner must obtain signature from the client that they have received and understand the following information and consent to the nonablative esthetic procedure:
(a) Explanation of procedure;
(b) Risk(s) of the procedure;
(c) Description of potential complications or side effects;
(d) Adverse outcomes;
(e) Contraindications;
(f) Alternatives; and
(g) Aftercare instructions.
(7) Following initial visit referenced in subsection (6) of this rule and if for the same procedure a practitioner may have the client initial, that the client has received information listed in subsection (6) of this rule and document any refusal to initial the client record.
(8) Information listed in subsection (5), (6) and (7) of this rule may be combined with other documentation used by the practitioner.
(9) A practitioner is prohibited from providing services to a client who refuses to provide the personal information required in subsection (1)(a) of this rule unless the client signs a waiver form documenting the client’s refusal to provide the required information. The signed waiver form must be retained on file in the manner required in subsection (2) of this rule.
(10) For the purpose of this rule, practitioner means an individual certified in esthetics.

Source: Rule 817-015-0065 — Client Records, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=817-015-0065.

Last Updated

Jun. 8, 2021

Rule 817-015-0065’s source at or​.us