OAR 839-015-0400
Records Required to Be Made and Maintained by Contractor

(1) All labor contractors shall make and maintain for a period of three years records necessary to determine their compliance with ORS 658.405 (Definitions for ORS 658.405 to 658.511) to 658.475 (Injunctive relief and damages for violation of ORS 658.405 to 658.511) and these rules.
(2) Records necessary to determine compliance with ORS 658.405 (Definitions for ORS 658.405 to 658.511) to 658.475 (Injunctive relief and damages for violation of ORS 658.405 to 658.511) and these rules include, but are not limited to records of:
(a) The name and address of each worker (address includes both the permanent and local addresses of the worker);
(b) The name and address of each subcontractor;
(c) The work classification of each employee;
(d) The rate of monetary wages and fringe benefits, if any, paid to each employee;
(e) The total compensation paid to each employee during each pay period and the date it was paid;
(f) The dates of each employee’s employment;
(g) The daily and weekly hours worked by each employee;
(h) Any deductions taken from the employee’s total compensation and an explanation thereof;
(i) The actual net wages paid to each employee during each pay period;
(j) The agreements required to be furnished to each worker pursuant to OAR 839-015-0360 (Contractor to File Work Agreements between Labor Contractor and Workers);
(k) The agreements between the labor contractor and any subcontractors;
(l) The statement of worker’s rights and remedies as required by OAR 839-015-0310 (Contractor to Furnish Statement of Worker’s Rights and Remedies);
(m) The statement of earnings and the statement of prevailing wage given to each employee as required by OAR 839-015-0370 (Contractor to Furnish Statement of Earnings and Statement of Prevailing Wage);
(n) The agreements between the labor contractor and farmers or construction property owners;
(o) The physical address of work locations where a property services contractor employs workers in janitorial services and the number of workers it employs;
(p) Demographic data that is voluntarily provided by workers the property service contractor employs in janitorial services relating to race, sex, sexual orientation, national origin, marital status and age.
(q) The contracts between the contractor and the owner or lessee of land intended to be used for the production of timber;
(r) Any advances and payments thereon made to the contractor by a construction property owner, owner or property manager of property where janitorial services are or were to be provided, grower or producer of agricultural goods or owner or lessee of land intended to be used for the production of timber;
(s) Any payroll or other records pertaining to the contractor’s business as a labor contractor and the manner in which the contractor conducts such business;
(t) The type and number of any identification the worker produced as evidence of his/her legal presence and legal employability in the United States.
(u) Curricula and documentation of each employee’s attendance at trainings required by ORS 658.428 (Rules must require property services contractors to provide professional training) and OAR 839-015-0380 (Professional Training for Managers, Supervisors and Employees of Property Services Contractors), including but not limited to the full names of the trainer, contact information of trainer and date of training.

Source: Rule 839-015-0400 — Records Required to Be Made and Maintained by Contractor, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=839-015-0400.

839‑015‑0000
Notice of Proposed Rule 839‑015‑0004
Definitions for Regulations Pertaining to Labor Contractors 839‑015‑0125
Contractors Must Obtain a License 839‑015‑0130
Exemptions from Licensing 839‑015‑0135
Issuance of License 839‑015‑0140
Licensing Requirements 839‑015‑0141
Licensing Requirements for Employees of Contractor/ Indorsements 839‑015‑0142
Use of Certain Agents Prohibited/Evidence of Sham or Subterfuge 839‑015‑0145
Character, Competence and Reliability 839‑015‑0150
Procedure for Obtaining a Temporary Permit 839‑015‑0155
Procedure for Obtaining a License 839‑015‑0157
Procedure for Obtaining Reduction in the Amount of Required Aggregate Bonding When More than One Individual Is Required to Be Licensed in One Entity 839‑015‑0160
Procedure for Obtaining a Duplicate License 839‑015‑0165
Procedure for Issuing or Renewing License 839‑015‑0170
Scope of Examinations 839‑015‑0175
Examination Requirements 839‑015‑0178
Grading of Examinations/Notice of Score 839‑015‑0180
Review of Examinations 839‑015‑0185
Re-Examination 839‑015‑0190
Substitution of Oregon Examination 839‑015‑0195
Alternative Methods of Examination 839‑015‑0200
Proof Required/Forms to Be Used for Bonds and Deposits 839‑015‑0210
Amount of Bond or Deposit to Be Filed 839‑015‑0220
Deposit in Cash or Negotiable Securities 839‑015‑0230
Procedure for Obtaining Reduction in the Amount of Bond or Deposit Required 839‑015‑0250
Protesting the Issuance of a License 839‑015‑0260
Procedure for Filing Protest 839‑015‑0300
Contractor to Submit “Wage Certification” Form 839‑015‑0310
Contractor to Furnish Statement of Worker’s Rights and Remedies 839‑015‑0320
Form of License 839‑015‑0350
Contractor to File Work Agreements between Labor Contractor and Farmers and Others 839‑015‑0355
Property Services Contractor Work Locations, Employee Counts and Demographic Information 839‑015‑0360
Contractor to File Work Agreements between Labor Contractor and Workers 839‑015‑0370
Contractor to Furnish Statement of Earnings and Statement of Prevailing Wage 839‑015‑0380
Professional Training for Managers, Supervisors and Employees of Property Services Contractors 839‑015‑0400
Records Required to Be Made and Maintained by Contractor 839‑015‑0410
Records Availability 839‑015‑0450
Notice of Compliance with Bond Requirements 839‑015‑0500
Action Against the Bond or Deposit 839‑015‑0502
Contractor to Pay Food and Lodging Expenses of Workers Who Travel Prior to the Availability of Employment 839‑015‑0503
Contractor to Pay Certain Transportation Costs 839‑015‑0504
Application of OAR 839-015-0502 and 839-015-0503 Limited 839‑015‑0505
Definitions for Civil Penalties 839‑015‑0507
Violations Separate and Distinct 839‑015‑0508
Violations for Which a Civil Penalty May Be Imposed 839‑015‑0509
Inspection of Contractor’s License or Temporary Permit 839‑015‑0510
Criteria for Determining a Civil Penalty 839‑015‑0512
Schedule of Civil Penalties 839‑015‑0520
Denying, Suspending, Revoking or Refusing to Renew License 839‑015‑0525
Immediate Suspension or Refusal to Renew a License 839‑015‑0530
Knowing Employment of an Alien Not Legally Present or Legally Employable in the United States 839‑015‑0600
Procedure for Filing Civil Action under ORS 658.453(4) 839‑015‑0605
Knowingly Using the Services of an Unlicensed Contractor 839‑015‑0610
Actions Under ORS 658.475 for Injunctive or Declaratory Relief and Damages
Last Updated

Jun. 8, 2021

Rule 839-015-0400’s source at or​.us