Regardless of whether the production is otherwise a qualifying film or television production or whether the OFVO determined the production eligible, reimbursement of expenses from the rOPIF will only be paid pursuant to and upon the terms and conditions of a contract entered into between the OFVO and the filmmaker or local filmmaker pursuant to OAR 951-007-0010 (Eligibility Determination)(5). If the filmmaker or local filmmaker does not enter into a contract with OFVO, the filmmaker or local filmmaker will not receive any reimbursement of expenses from rOPIF or OFVO.
In addition to any other terms and conditions that the OFVO considers necessary or desirable, contracts for rOPIF reimbursements will usually include the following provisions:
The filmmaker or local filmmaker must submit to the OFVO, after completion of the production work in Oregon, financial and other records sufficient to verify that the production satisfied the expenditure requirement for rOPIF reimbursement.
For productions qualifying for reimbursement under 951-007-0010 (Eligibility Determination)(1)(e) above (i.e. productions who’s production office is location within the Portland metropolitan zone) those financial and other records include, but are not limited to, call sheets, production reports, location agreements, additional overtime payments, additional per diem payments, additional mileage reports and overnight accommodation receipts pertaining to the work done on an overnight location.
For productions qualifying for reimbursement under 951-007-0010 (Eligibility Determination)(1)(f) above (i.e. production who’s production office is location outside of the Portland metropolitan zone) those financial and other records include, but are not limited to, call sheets, production reports and location agreements pertaining to the work done outside of the Portland metropolitan zone.
Authorization for the OFVO to deduct from the rOPIF reimbursement the costs reasonably incurred by the OFVO in verifying the production expenditures in Oregon, including but not limited to, the costs incurred by OFVO in obtaining an outside accounting review, audit, or both, of the financial and other records evidencing the expenditures. The OFVO will usually submit the expenditure documentation to an outside accounting firm for a review after the OFVO has completed its review. Based on the advice of the outside accounting firm, the OFVO may require an audit of the production’s financial records.
OFVO’s obligation to make any reimbursement of expenses is conditioned on
Availability of funds in the rOPIF to pay for the requested reimbursement and
Compliance by the filmmaker or local filmmaker with the terms of the contract and satisfactory verification of production spending in Oregon of at least US $75,000 for the iOPIF program and US $1million for the OPIF program.
The filmmaker or local filmmaker must provide to OFVO vendor lists locations outside of the Portland metropolitan zone with final accounting.