Acceptance of Cash Payments
(1)Definitions. For purposes of this rule, the following definitions apply:
(a)“Currency” means United States coin and paper notes issued by the United States Federal Reserve Banks that are not mutilated as described in 31 CFR 100.5, 100.11, and 100.12 or contaminated such that they cannot be safely processed under routine operating procedures.
(b)“Faced” means United States paper currency presented facing portrait-side up.
(c)“Oriented” means United States paper currency presented so that the words on the bill are right-side up from the perspective of the reader.
(d)“Department district office” includes all Oregon Department of Revenue offices, but does not include certain designated department satellite offices or the department’s main building at 955 Center Street NE, Salem, Oregon 97301.
(2)All payments made to the department in currency must follow the cash handling requirements set forth in this rule. This rule is adopted consistent with the Oregon Treasury Department’s Policy FIN 201: Collection and Deposit of Money(s).
(3)Sections (4) and (5) of this rule are effective July 1, 2016 through December 31, 2016.
(4)A payor may not make more than one deposit or payment of currency in a department district office per day. A deposit or payment of currency made by a payor in a department district office may not exceed $500.
(5)A payor may make no more than five deposits or payments of currency in a department district office during a calendar month.
(6)On or after January 1, 2017, all deposits or payments of currency must be delivered to the department’s main building at 955 Center Street, NE, Salem, Oregon 97301. No deposits or payments of currency will be accepted at any other location. Deposits or payments of currency may not be remitted to the department via the United States Postal Service or any other mail courier.
(7)The department may determine and publish a threshold amount for delivery of deposits or payments of currency without an appointment. If the deposit or payment of currency exceeds the threshold amount, the department may require payors to schedule an appointment to deliver a deposit or payment of currency. The threshold amount may be found in forms, instructions, or other forms of media provided by the department.
(8)The department will accept no more than one dollar in United States coins as part of each deposit or payment of currency.
(9)If a payor must schedule an appointment to deliver deposits or payments of currency to the department, the deposits or payments of currency must be sorted by denomination, faced and oriented upon delivery.
(10)The department will not accept any mutilated or contaminated currency.
(11)All deposits or payments of currency that require an appointment must be accompanied by a completed payment voucher that shows the amount of tax or other debt being paid with currency.
(12)The department will provide a receipt for deposits or payments made in person at the Oregon Department of Revenue. The receipt will identify the amount paid, the tax period or other applicable account information to which the deposit or payment will be applied, the name of the payor, the business identification number or social security number, and the date the deposit or payment was paid to the department.
(13)If the department calculates an amount of a deposit or payment of currency that does not match the amount asserted by a payor as having been paid and the payor is not able to provide a department-issued receipt for that deposit or payment, the department will credit to the payor’s account the amount as determined by the department.
Rule 150-305-0018 — Acceptance of Cash Payments,