OAR 150-305-0204
Conferences: Purpose and Procedure

(1)

A conference is a meeting with a department conference officer who reviews the reasons for the adjustment with the taxpayer. The purpose of a conference is to allow a person to obtain an informal department review of a deficiency notice or other department action if the person believes the notice or action is incorrect. Assessments related to personal income tax, corporate excise tax, or corporate income tax, including assessments issued under ORS 305.265 (Deficiency notice)(10) for failure to file a report or return, generally cannot be appealed using the conference process but must instead be appealed to the Oregon Tax Court. This provision does not prohibit use to the conference process for assessments issued for failure to file a withholding tax report. See ORS 316.207 (Liability for tax)(4)(a).

(2)

A conference may be requested by a taxpayer in any of the following instances:

(a)

From a determination of tax deficiency, interest, or penalty arising under ORS Chapters 118, 119, 314, 316, 317, 318, or 321.

(b)

From a denial in whole or in part of a refund requested under ORS 305.270 (Refund of excess tax paid) or of an elderly rental assistance claim under 310.657.

(c)

From a determination of cigarette tax under ORS Chapter 323 (Cigarettes and Tobacco Products).

(d)

From a department action concerning any program administered by the department.

(3)

Payment of a deficiency to stop the accumulation of interest will not affect a conference request or decision. If a conference decision favors the taxpayer, the amount of the payment determined to be owed to the taxpayer is refunded with interest.

(4)

Conferences are informal. The taxpayer may raise any point of fact or law that has a bearing on the matter. The taxpayer may use witnesses. Any competent person with relevant information may be allowed to testify. A witness qualified as an expert by knowledge, skill, experience, training, or education may give an opinion.

(5)

A taxpayer may be represented by himself or herself, an attorney-at-law, certified public accountant, licensed tax consultant, public accountant, or other person authorized under ORS 305.230 (Qualifications of persons representing taxpayer).

(6)

For purposes of ORS 305.265 (Deficiency notice)(6), the department employee who made the adjustment to the taxpayer’s return may not also conduct a conference related to the adjustment. However, the employee may attend the conference if so requested by the conference officer.

(7)

Conferences are held in person in Salem or such other place as may be designated by the department or by telephone. The conference officer directs the conference proceedings. The person requesting the conference is given an opportunity to explain the facts, as the individual knows them, and to ask relevant questions of any conference participant. In all cases involving a conference granted under this rule, a written decision will be sent to the taxpayer. The decision will generally be sent by regular mail unless the taxpayer requests that the letter be sent by certified mail.

Source: Rule 150-305-0204 — Conferences: Purpose and Procedure, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=150-305-0204.

150–305–0010
Requirement for Social Security Numbers 150–305–0014
Applicable Dates 150–305–0016
Electronic Filing 150–305–0018
Acceptance of Cash Payments 150–305–0030
Declaratory Rulings 150–305–0040
Public Notification of Delinquent Taxpayers 150–305–0050
Release of Tax Lien and Clouds on Title 150–305–0052
Release of Lien 150–305–0060
How to Appeal When the Department Denies a Request for Waiver of Penalty or Interest 150–305–0062
Discretionary Penalty Waivers for Information Returns 150–305–0064
Accrual of Interest After Waiver 150–305–0066
Discretionary Waiver of Interest 150–305–0068
Discretionary Penalty Waivers 150–305–0070
Interest Waivers Due to COVID-19 Pandemic Emergency 150–305–0080
Closing Agreements 150–305–0085
Financial Institution Data Match 150–305–0090
Settlement Offer 150–305–0092
Suspended Collection Status 150–305–0094
Cancellation of Liabilities Discharged in Bankruptcy 150–305–0100
Subpoena Issued by the Department 150–305–0110
Disclosure of Confidential Information Provided to the Department of Revenue 150–305–0120
Implied Consent 150–305–0130
When Deduction for Amounts Paid as Wages or Remuneration Permitted 150–305–0140
Interest on Deficiencies and Delinquencies 150–305–0142
Interest on Refunds 150–305–0144
Interest Rate Formula Rule 150–305–0150
Defines Order for Purposes of Interest Rate Increase 150–305–0152
Interest Rate Increase — Jurisdictional Only Appeals 150–305–0160
Penalty for Dishonored Checks 150–305–0170
Representation of Taxpayers before the Department of Revenue 150–305–0180
Designation of Oregon Tax Matters Partner 150–305–0182
Binding Actions of the Tax Matters Partner 150–305–0190
Compromise of a Disputed Liability 150–305–0192
Appeals of Interest Charged on the Underpayment of Estimated Tax 150–305–0194
“Deficiency” Defined 150–305–0196
Notices of Deficiency and Assessment Mailed When Authorization to Represent Signed 150–305–0198
Reopening an Audit 150–305–0200
Adjustments Included in Deficiency Notice When Federal Audit Report Received 150–305–0202
Language Used to Request a Conference or File Written Objections 150–305–0204
Conferences: Purpose and Procedure 150–305–0206
Written Objections: Procedures 150–305–0208
Assessing Tax on Failure to File 150–305–0210
Last Known Address 150–305–0212
Interest on Deficiency 150–305–0214
Penalties 150–305–0216
Appeal from a Notice of Deficiency: Periods of Limitation 150–305–0218
Waiver of a Conference or Written Objection 150–305–0230
Claim for Refund 150–305–0232
Notices of Proposed Refund Adjustment Mailed When Authorization to Represent Signed 150–305–0234
Written Objections to a Proposed Refund Adjustment 150–305–0236
Date of Notice 150–305–0238
Audit Period for Refunds Issued without Examination 150–305–0240
Proposed Refund Adjustment 150–305–0260
Relief for Subsequent Tax Years 150–305–0270
Beneficial Ownership 150–305–0272
Cancellation of Doubtful Liabilities 150–305–0274
Refund of Penalty and Interest 150–305–0276
Appeal Time Frame 150–305–0290
Concurrent Appeals 150–305–0300
“Methods of Collection” Defined 150–305–0302
Contracts Requiring Certificate of Compliance with Oregon Tax Laws 150–305–0304
Certificate of Compliance With Oregon Tax Laws 150–305–0306
Circumstances Not in Violation of Oregon Tax Laws 150–305–0308
Annual Certification Requirement 150–305–0320
Mediation 150–305–0330
Appeal Procedures 150–305–0340
Stay of Collection: When Collection Action Won’t Be Stayed 150–305–0350
Offset of State Debt Through U.S. Treasury Offset Program 150–305–0360
Rules Application 150–305–0362
Appearance Procedure — Local Taxes Administered by the Department of Revenue 150–305–0370
Use of Checkoff Resources 150–305–0380
Application and Signature Due Dates 150–305–0390
Certification of Nonprofit Entities for Instruction Listing 150–305–0392
Definitions of the Terms “Affiliated and “Central Office” 150–305–0394
Signatures Must Be on Department’s Form 150–305–0396
Signature Gathering Period 150–305–0410
Charitable Checkoff Financial Reporting Requirements 150–305–0420
Costs of Administration 150–305–0430
Method of Distribution from Check-off Contributions and Reimbursement of Administrative Expenses 150–305–0450
Depositing Refunds into College Savings Account 150–305–0460
Verification of Returns, Statements, or Documents Filed Under Tax Law 150–305–0470
Date When Writing or Remittance Deemed Received by Department of Revenue 150–305–0480
Returns Not Filed for Three Consecutive Years
Last Updated

Jun. 8, 2021

Rule 150-305-0204’s source at or​.us