Records Kept by Automated Data Processing
(1)The Department of Revenue will accept records kept by automated data processing systems if:
(a)Supporting source documents are identified and kept on file so that a complete audit of the automated data processing records can be performed.
(b)Computer programs, program documentation, and program flow charts showing embedded formulas and the resulting computations are available for examination by the department.
(2)The department may verify the accuracy of any automated data processing programs used for computing log grading and scaling volumes for timber subject to ORS 321.005 (Definitions for ORS 321.005 to 321.185, 321.560 to 321.600 and 477.440 to 477.460) to 321.185 (Forest Research and Experiment Account), 321.560 (Audit of returns) to 321.600 (Tax as debt) and 321.700 (Definitions for ORS 321.700 to 321.754) to 321.754 (Eastern Oregon Timber Severance Tax Fund).
(3)The department may perform tests to verify the accuracy of automated data processing programs using the equipment used to supply the service.
(a)Tests will consist of mock scale tickets prepared by the department with a maximum of 500 logs for each scaling method.
(b)Test printouts will be in scale ticket form, individual log detail form and in load summary form as produced for the timber owner.
(c)The test data must be run and the information sent to the department within thirty days after the date that the department sends the mock scale tickets.
(d)All testing will be at the expense of the party using automated data processing for log grading and scaling.
(4)Automated data processing records are to be retained as prescribed in OAR 150-321-0590 (Preservation of Records and Their Reproductions).
Rule 150-321-0580 — Records Kept by Automated Data Processing,