Contract Administration — General Provisions
(1)Contract Administrator: The originating program will appoint, in writing, a contract administrator to represent the Department for each contract and agreement. The contract administrator may delegate in writing a portion of the contract administrator’s responsibilities to a technical representative for specific day-to-day administrative activities for each contract.
(2)Contract Administration Duties:
(a)Contract Budget Management: The contract administrator will work with Department’s Budget Office to ensure adequate and appropriate encumbrances are made to the in-house accounting system to manage the budget in relation to contracted expenditures. Although contracts may cross biennia, proper budget management is the responsibility of the contract administrator.
(b)The contract administrator will monitor progress of work and ensure contract deliverables are met in accordance with the schedule.
(c)The contract administrator will take steps to correct and remedy any problems which may interfere with completion of the work. This may include, but is not limited to, initiating amendments, exercising termination provisions, or any other provisions or actions required. The contract administrator will document in writing all such steps taken.
(d)Ramifications of failure to appropriately administer a contract could result in over expenditure of Department funds. Negligent or fraudulent expenditures can result in personal financial responsibility or disciplinary action, up to and including dismissal pursuant to the Department’s policy on Delegation of Expenditure Authority (30.1.4).
Rule 291-026-0050 — Contract Administration — General Provisions,