OAR 340-244-0248
Emission Standards for Gasoline Dispensing Facilities: Recordkeeping Requirements
(1)
Each owner or operator of a GDF must keep the following records:(a)
Records of all tests performed under OAR 340-244-0244 (Emission Standards for Gasoline Dispensing Facilities: Testing and Monitoring Requirements)(1) and (2);(b)
Records related to the operation and maintenance of vapor balance equipment required under OAR 340-244-0242 (Emission Standards for Gasoline Dispensing Facilities: Vapor Balance Requirements). Any vapor balance component defect must be logged and tracked by station personnel using forms provided by DEQ or a reasonable facsimile.(c)
Records of total throughput volume of gasoline, in gallons, for each calendar month.(d)
Records of permanent changes made at the GDF and vapor balance equipment which may affect emissions.(2)
Records required under section (1) must be kept for a period of 5 years and must be made available for inspection by DEQ and the EPA Administrator during the course of a site visit.(3)
Each owner or operator of a gasoline cargo tank subject to the management practices in Table 3 of OAR 340-244-0242 (Emission Standards for Gasoline Dispensing Facilities: Vapor Balance Requirements) must keep records documenting vapor tightness testing for a period of 5 years. Documentation must include each of the items specified in 40 CFR 63.11094(b)(2)(i) through (viii). Records of vapor tightness testing must be retained as specified in either subsection (3)(a) or (b).(a)
The owner or operator of a gasoline cargo tank must keep all vapor tightness testing records with the cargo tank.(b)
As an alternative to keeping all records with the cargo tank, the owner or operator of a gasoline cargo tank may comply with the requirements of paragraphs (3)(a)(A) and (B).(A)
The owner or operator of a gasoline cargo tank may keep records of only the most recent vapor tightness test with the cargo tank and keep records for the previous 4 years at their office or another central location.(B)
Vapor tightness testing records that are kept at a location other than with the cargo tank must be instantly available (e.g., via e-mail or facsimile) to DEQ and the EPA Administrator during the course of a site visit or within a mutually agreeable time frame. Such records must be an exact duplicate image of the original paper copy record with certifying signatures.(4)
Each owner or operator of a GDF must keep records as specified in subsections (4)(a) and (b).(a)
Records of the occurrence and duration of each malfunction of operation, i.e., process equipment, or the air pollution control and monitoring equipment.(b)
Records of actions taken during periods of malfunction to minimize emissions in accordance with OAR 340-244-0239 (Emission Standards for Gasoline Dispensing Facilities: General Duties to Minimize Emissions)(1), including corrective actions to restore malfunctioning process and air pollution control and monitoring equipment to its normal or usual manner of operation.
Source:
Rule 340-244-0248 — Emission Standards for Gasoline Dispensing Facilities: Recordkeeping Requirements, https://secure.sos.state.or.us/oard/view.action?ruleNumber=340-244-0248.