OAR 409-025-0125
Payment Arrangement Reporting: File Layout, Format, and Coding Requirements
(1)
All mandatory reporters other than PBMs shall report payment arrangements for all contracts sitused in Oregon. For contracts issued at the group level, the contract is considered sitused where the contract is sold. For contracts that are issued at the individual level, the contract is considered sitused where the individual resides.(2) All data files shall include:
(a) Payment arrangement file described in Appendix 1 (formerly Appendix G); and
(b) Payment arrangement control file described in Appendix 2 (formerly Appendix H).
(3) The Payment arrangement file shall be submitted using the approved layout, format, and coding described in Appendix 1, Payment Arrangement File.
(4) The Payment arrangement control file shall be submitted using the approved layout, format, and coding described in Appendix 2, Payment Arrangement Control File.
(5) All data elements are required unless specified as optional or situational in the file layout.
(6) All required data files shall be submitted as delimited ASCII files.
(7) Numeric data are positive integers unless otherwise specified.
(a) Negative values are allowed for quantities, charges, payment, copayment, coinsurance, deductible, and prepaid amount.
(b) Negative values shall be preceded by a minus sign.
(8) All data values shall pass edit checks and validations implemented by the Authority or the Authority’s data vendor.
(a) Data vendor may perform quality and edit checks on data file submissions. If data files do not pass data vendor edit checks or validation, mandatory reporters must make corrections and resubmit data. Mandatory reporters must submit corrected data or an exception request within 14 calendar days of notification by the Authority or the Authority’s data vendor of the error.
(b) Mandatory reporters must participate in efforts to validate and check the quality of current and historic APAC data, as prescribed and requested by the Authority.
(A) The Authority may request from any mandatory reporter information from their internal records that is reasonably necessary to validate and check the quality of APAC data. This information may include, but is not limited to, aggregated number of enrolled members, number of claims and claim lines, charges, allowed amounts, paid amounts, coinsurance, copayments, premiums, number of visits to primary care, emergency department, inpatient, and other health care treatment settings, and number of prescriptions.
(B) Mandatory reporters shall provide the aggregated information within 30 days of the Authority’s request or request an extension.
(C) If the Authority finds errors through edit checks or validation, mandatory reporters must make corrections and resubmit data or submit an exception request within 30 days or at the next regularly scheduled submission due date.
[NOTE: Appendices and Schedules referenced are available from the agency.]
Source:
Rule 409-025-0125 — Payment Arrangement Reporting: File Layout, Format, and Coding Requirements, https://secure.sos.state.or.us/oard/view.action?ruleNumber=409-025-0125.