OAR 603-019-0040
Grant Administration
(1)
The Department and the recipient county will enter a grant agreement that includes but is not limited to the following:(a)
A description of the county program and a description of the work elements for which grant funding is received. ;(b)
A payment schedule as determined by the Department.(c)
A condition requiring the participating county to prepare an annual report that specifies the actions taken, compensation paid and financial assistance provided under the grant. This report will be due to the Department on June 1st of each year beginning in the year 2012.(d)
A condition allowing the Department to withhold the relevant payment pending resolution of the identified deficiencies in grant administration or in the event the Department finds a report unsatisfactory.(e)
A condition allowing, termination of the grant agreement if a county is consistently unable to meet performance standards as identified in the grant or as consistent with law.(2)
A condition requiring each recipient to submit a final report to the Department within six months of the official close of the grant period. The final report must detail the actions taken consistent with the grant agreement, compensation paid and financial assistance provided under the grant.(3)
A condition requiring counties to maintain any and all records necessary to allow the Department to monitor administration of the grant.(4)
A condition specifying that grantees and the Department may amend timelines specified in the grant agreement provided such amendments are in writing and are mutually agreed to.(5)
A condition specifying that unexpended grant funds not used by the grantee must be returned to the Department for reallocation to the Trust Fund.(6)
A condition specifying that as part of its duty to monitor the county programs, the Department may audit and review county program grant application documents, subsidiary record documentation, and source documents, including but not limited to, invoices, cost computations by the county or by a County Advisory committee and all other instruments and documents upon which expenditure of grant funding was determined and which the Department ascertains is necessary to determine compliance with a county program.(7)
A condition specifying that any grant moneys disbursed to a county that remain unobligated or unexpended as of the termination date of a grant agreement must be returned to the Department.
Source:
Rule 603-019-0040 — Grant Administration, https://secure.sos.state.or.us/oard/view.action?ruleNumber=603-019-0040.