OAR 678-030-0010
Reimbursement of Travel and Other Expenses
(1)
Subject to sections (2)-(5) of this rule, a member of the Oregon Wheat Commission, including a member employed in full-time public service, may receive actual and necessary travel and other expenses actually incurred in the performance of the member’s official duties.(2)
In order to receive reimbursement of actual and necessary travel and other expenses, a member must submit to the Oregon Wheat Commission a written itemized claim for reimbursement supported by receipts, invoices or other appropriate documentation for travel and other expenses by the 20th day of the third calendar month following the month in which the member incurred the expense. The claim for reimbursement must include the following information for each expense:(a)
Date on which the member incurred the expense; and(b)
Nature of the expense; and(c)
Amount of the expense.(3)
Any single expense that exceeds $500.00 must be authorized by the Oregon Wheat Commission before a member incurs the expense, unless the member demonstrates to the Commission that the expense was not reasonably foreseeable and submits a written itemized claim for reimbursement supported by receipts, invoices or other appropriate documentation. If the expense was not preauthorized the Commission may consider the claim at the next Commission meeting.(4)
For the purposes of this rule, “travel and other expenses” are limited to reasonable expenses. An expense is reasonable if:(a)
It is an actual expense incurred by a member in carrying out official Commission business, which is within the member’s scope of responsibilities; and(b)
The expense is necessary to enable the member to carry out official Commission business.
Source:
Rule 678-030-0010 — Reimbursement of Travel and Other Expenses, https://secure.sos.state.or.us/oard/view.action?ruleNumber=678-030-0010.