OAR 736-146-0050
Contract Administration; General Provisions
(1)
OPRD conducts procurements for goods or services, including architectural, engineering, land surveying and related services, and public improvements, pursuant to ORS 279A.050 (Procurement authority) and 279A.075 (Delegation).(2)
OPRD must appoint, in writing, a contract administrator as an OPRD representative for each contract. The contract administrator may delegate in writing a portion of the contract administrator’s responsibilities to a technical representative for specific day-to-day administrative activities for each contract.(3)
OPRD must maintain a procurement file for procurements exceeding the intermediate procurement threshold for goods or services; the informal selection threshold for architectural, engineering, and land surveying services; and the intermediate procurement threshold for public improvements pursuant to OAR 137-047-0270 (Intermediate Procurements), 137-048-0210 (Informal Selection Procedure), and 137-049-0160 (Intermediate Procurements; Competitive Quotes and Amendments), respectively:(a)
Each procurement file must contain:(A)
Documentation required by law and the DOJ Model Rules;(B)
An executed contract, if awarded;(b)
OPRD must maintain procurement files, including all documentation, for a period not less than six years, except for 10 years beyond each contract’s expiration date for architectural, engineering, and land surveying services and related services or for another period in accordance with another provision of law.
Source:
Rule 736-146-0050 — Contract Administration; General Provisions, https://secure.sos.state.or.us/oard/view.action?ruleNumber=736-146-0050.