OAR 804-025-0035
Auditing of PDH
(1)
Each active registrant is subject to being audited annually.(2)
The Board randomly selects registrants for audit on a quarterly basis during each year.(3)
Registrants receiving an audit notification shall provide documentation of satisfying the continuing education requirements for the audit period within 21 days or by the deadline set by the Board in writing. Documentation shall at a minimum include:(a)
The Board-approved PDH log identifying all PDH activities for the audit period; and(b)
Supporting documentation validating all PDH for the audit period for which the registrant is seeking credit, except that:(A)
The registrant is not required to submit PDH documentation for PDH activities identified on the log beyond the annual PDH requirement unless the registrant is requesting Board confirmation of carryover hours that can be applied to the subsequent renewal period; and(c)
Proof of exemption from the continuing education requirements per OAR 804-025-0010 (Continuing Education Requirements)(1), where applicable.(4)
PDH documentation received from the registrant is reviewed by the Board’s Continuing Education Coordinator (CEC). If the documentation is incomplete, the audited registrant will be given notice and be provided with at least 21 days after such notice to provide additional documentation.(5)
The CEC recommendation will be presented for approval to the Board, except for audits completed for reinstatement of registration purposes as per OAR 804-022-0020 (Late Renewal and Reinstatement of Delinquent Registration)(7).(6)
If the Board disallows one or more continuing education activities claimed, the Board may, at its discretion, allow the registrant up to 90 days after notification to substantiate the original claim or to complete other continuing education activities sufficient to meet the minimum requirements for the audit period.(7)
If the registrant fails to furnish the information required by the Board or if the information is ultimately not sufficient to satisfy Board requirements, the registration may not be renewed. Alternatively or in addition to non-renewal of registration, the Board may pursue other disciplinary action, civil penalties, or both as sanction for non-compliance per ORS 671.404 (Grounds for refusal to register or renew or for suspension), 671.408 (Disciplinary actions), and 671.995 (Civil penalties for violations of ORS 671.310 to 671.459).(8)
Written notification of the Board’s decision on the audit will be issued to the registrant.(9)
It is the responsibility of the registrant to identify all PDH completed on the PDH log. Any carryover PDH may be used only in the renewal period immediately following the audit period. A letter informing the registrant of approved carryover hours may be submitted without additional documentation for those PDH if the registrant is selected for audit in the next year.
Source:
Rule 804-025-0035 — Auditing of PDH, https://secure.sos.state.or.us/oard/view.action?ruleNumber=804-025-0035.