OAR 837-085-0110
Record Keeping Requirements

(1) A covered employer, owner, or operator must maintain complete and accurate records of each hazardous substance they manufacture, generate, use, store, possess or dispose of:
(a) These records must be maintained for a period of three calendar years;
(b) Copies of these records must be kept at the facility for which they apply.
EXCEPTION: Records for facilities or remote sites where the covered employer, owner or operator is not set up to maintain such records, the records may be maintained at another of their facilities within the state.
(c) Hazardous substance records include, but are not limited to:
(A) Hazardous Substance Reports;
(B) Safety Data Sheets (SDSs);
(C) Invoice and purchase records;
(D) Receiving and shipping papers;
(E) Bills of lading;
(F) Production records;
(G) Waste/recycling records;
(H) Inventory/dispensing records; and
(I) Risk Management Plan if facility is required to create one by the Environmental Protection Agency.
(2) A covered employer, owner, or operator must maintain copies of Notice of Noncompliance and Proposed/Final Penalty Assessment Orders issued by the State Fire Marshal:
(a) Copies of Notice of Noncompliance and Proposed/Final Penalty Assessment Orders must be maintained for a period of five years;
(b) These copies must be kept with the covered employer, owner or operator’s Hazardous Substance Report.
(3) A covered employer, owner, or operator must, upon request, make records information available and provide copies of those records to the State Fire Marshal.

Source: Rule 837-085-0110 — Record Keeping Requirements, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=837-085-0110.

837‑085‑0010
Authority and Application 837‑085‑0020
Purpose and Scope 837‑085‑0030
Covered Employers, Owners, Operators and the North American Industry Classification System (NAICS) 837‑085‑0040
Definitions 837‑085‑0050
Hazardous Substance Information Survey — General 837‑085‑0055
Hazardous Substance Report--General 837‑085‑0060
Hazardous Substance Report — Substance Determinations 837‑085‑0070
Hazardous Substance Report — Reportable Quantities 837‑085‑0080
Hazardous Substance Report— Required Survey Information 837‑085‑0090
Hazardous Substance Information — Reporting Requirements 837‑085‑0100
Hazardous Substance Report — Substantive Changes 837‑085‑0110
Record Keeping Requirements 837‑085‑0120
Application for an Exemption 837‑085‑0130
Administrative Action on Exemption Application 837‑085‑0140
Trade Secrets — General 837‑085‑0150
Trade Secrets — Claim Submissions 837‑085‑0160
Trade Secrets — Determinations and Response 837‑085‑0170
Trade Secrets — Disclosures 837‑085‑0180
Trade Secrets — Refusal to Disclose 837‑085‑0190
Hazardous Substance Report— Availability of Information 837‑085‑0200
Compliance Audit Program — General 837‑085‑0210
Scheduling and Selection of Compliance Audits 837‑085‑0220
Right of Entry 837‑085‑0230
Compliance Audit Warrants 837‑085‑0240
Compliance Audit Activities 837‑085‑0250
Notice of Noncompliance and Proposed/Final Penalty Assessment Order 837‑085‑0260
Employer, Owner, or Operator Response to Notices of Noncompliance 837‑085‑0270
Penalty Criteria for Noncompliance — General 837‑085‑0280
Noncompliance Classes 837‑085‑0290
Penalties for Class I, II and III Noncompliance 837‑085‑0300
Penalties for Class IV Noncompliance 837‑085‑0305
Penalties for Class V Noncompliance 837‑085‑0310
Penalty Suspensions 837‑085‑0320
Payment of Penalties 837‑085‑0330
Contested Case Process — General 837‑085‑0340
Requesting a Hearing 837‑085‑0350
Alternative Dispute Resolutions 837‑085‑0360
Formal Hearing 837‑085‑0370
Manifest Injustice 837‑085‑0380
Incident Reporting System 837‑085‑0390
Annual Summaries
Last Updated

Jun. 8, 2021

Rule 837-085-0110’s source at or​.us