OAR 851-021-0025
Reports and Approvals
(1)
The program must notify the Board representative in writing within 15 days of development of the following circumstances:(a)
Change in the nurse administrator of the program. Must be accompanied by a request for approval of interim or replacement Nurse Administrator as established in OAR 851-021-0025 (Reports and Approvals)(5)(g);(b)
Plans to move the entire program to a new location within the current geographic service area:(A)
The program must notify the Board representative in writing of the following:(i)
Address of the new location;(ii)
Rationale for moving the nursing program;(iii)
Anticipated date of completed move; and,(iv)
Anticipated impact on students and faculty.(B)
The Board representative may complete a site survey at a mutually-agreed-upon time to confirm compliance with OAR 851-021-0065 (Standards for Approval: Facilities and Services) (1) and (2)(d).(c)
Major changes in availability of adequate clinical sites for the program that results in reduction in student enrollment or faculty positions;(d)
Change in accreditation status of the nursing program or the controlling body; and,(e)
Major reductions in the financial support for the program.(2)
NCLEX first attempt pass rate standards and reports. In the event the program fails to maintain any one, or all of the NCLEX standards established in OAR 851-021-0018 (NCLEX® Standards), a program must present to the Board representative a written plan, in conformance with Board policy, to evaluate, improve, and monitor graduate performance on the licensing examination, for presentation to the Board.(3)
Programs that have received initial approval for the use of simulation in clinicals as established in subsection (4)(b), and seek to increase those hours and percentages must present written notification to the board representative. This report must:(a)
Be given at least 90 days prior to making the change;(b)
Provide evidence of initial approval for simulation use as established in subsection (4)(b);(c)
Include percentage and clock hours of clinicals currently allocated to simulation and direct patient care and planned percentage and clock hour increases;(d)
Demonstrate evidence of meeting simulation standards as established in OAR 851-021-0050 (Standards for Approval: Curriculum)(5); and,(e)
Demonstrate evidence of meeting NCLEX pass rate standards as established in OAR 851-021-0018 (NCLEX® Standards).(4)
Program Changes Requiring Board of Nursing Approval: All of the following proposed program changes must be submitted to the Board representative for inclusion in the Board agenda as indicated:(a)
Change of Administrative Control:(A)
When control of an educational program is transferred from one institution to another, a report must be submitted to the Board representative by the receiving institution containing the following information:(i)
Rationale for change;(ii)
Anticipated effects on students, faculty and resources;(iii)
Administrative and organizational plans, including a sound operational budget;(iv)
Plans for the orderly transition of the program; and,(v)
Application for new program as delineated in OAR 851-021-0010 (Approval of New Nursing Education Programs), unless this requirement is waived by the Board of Nursing.(B)
The institution relinquishing the program must notify the Board of Nursing in writing of the intent to transfer the program, and must submit to the Board the information requested of programs undergoing voluntary termination (OAR 851-021-0035 (Closing of an Approved Nursing Education Program)(1).(b)
Before the initial use of simulation experiences to replace portions of direct patient care for clinicals, all programs must:(A)
Request approval for a major curriculum change as established in subsection 4(c)(B)(iv) at least six months prior to making the change;(B)
Demonstrate evidence of program readiness to comply with simulation rules as established in OAR 851-021-0050 (Standards for Approval: Curriculum)(5);(C)
Demonstrate evidence of meeting NCLEX pass rate standards as established in OAR 951-021-0018; and,(D)
Include planned percentage and clock hours of clinicals allocated to both simulation and direct patient care.(c)
Major Curriculum Change:(A)
When a nursing education program anticipates a major curriculum change in courses required for the nursing program, such change must be submitted to the Board representative for approval at least six months prior to offering the first nursing course under the new curriculum. The Board representative or designee is responsible for submitting the documents for inclusion in the next Board agenda as indicated.(B)
A major curriculum change means:(i)
A revision of the length of the program;(ii)
A revision of the objectives of the program;(iii)
Any revision of the curriculum of a program that affects the ability of the program to comply with the requirements of the curriculum as established in OAR 851-021-0050 (Standards for Approval: Curriculum); and,(iv)
A revision of the type or amount of clinical experience approved for the program such as replacing a portion of clinicals with simulation.(C)
A change in the order in which courses must be taken is not considered a major curriculum change.(D)
The following materials must be submitted with the request for curriculum changes:(i)
Rationale for proposed changes including the anticipated effect on faculty, students, resources and facilities;(ii)
Presentation of the differences between the current curriculum and the proposed curriculum;(iii)
A timetable for implementation of change; and,(iv)
Methods of evaluation that will be used to determine the effects of the change.(d)
Addition of an extended campus site or distance nursing education option, or moving the program to a new location outside of the current geographic service area:(A)
The program must submit to the board representative a letter of intent to make changes as indicated above, at least six months prior to the planned implementation;(B)
The letter of intent must include at least the following information:(i)
Plan for qualified faculty for the program at the extended site or with addition of distance education technology;(ii)
Description of available and proposed education facilities and delivery modalities, services and resources with dates of availability;(iii)
Availability of adequate practice sites and provisions for faculty supervision of clinical experiences;(iv)
Plans for informing potential students of expected transportation and distance requirements for clinical experiences; and,(v)
Tentative time schedule for planning, initiating, and evaluating the program;(C)
The Board may deem the addition of an extended campus site or distance nursing education option as the equivalent of a new program, and require application under OAR 851-021-0010 (Approval of New Nursing Education Programs). Notice to the applicant must include the rationale for the Board decision.(e)
Proposed demonstration project(s) that significantly alter the approved curriculum, model of clinicals or faculty-to-student ratio.(A)
The program must submit a letter of intent to implement such a project at least six months prior to the planned implementation.(B)
The letter of intent must include at least the following information:(i)
Description of the proposed project, including purpose;(ii)
Description of mechanisms and procedures for student safety and learning effectiveness;(iii)
Plan for evaluation of the project and reporting findings back to the Board; and,(iv)
Tentative time schedule for planning, initiating, and evaluating the program.(f)
Plans for an increase or decrease in student enrollment that may affect the overall faculty-student ratio or the capacity of institutional facilities or regional practice sites. The plan must be submitted to the Board representative for approval at least six months prior to the beginning of the student enrollment change in a report containing the following:(A)
Rationale for increase or decrease;(B)
An analysis of potential impact on other nursing programs and communities within the geographic service area including:(i)
Projected number of faculty positions and availability of qualified faculty in the area(s) proposed for clinical placements;(ii)
An analysis of the available clinical sites for the program, including the types of placement organizations expected to provide for the increase in student enrollment showing facility size, average client numbers, number of other programs hosted, and potential available placements;(iii)
Plans for informing potential students of expected transportation and distance requirements for clinical experiences; and,(iv)
Evidence of meeting with the Nurse Administrator of currently approved nursing programs within the geographic service area of planned clinical placements to discuss the impact of an enrollment increase;(C)
Anticipated effects on students, faculty and clinical resources; and,(D)
Administrative and organizational plans, including an operational budget to support increased enrollment.(E)
Within one year following the start of the planned change in student enrollment, the program must submit a report to the Board, addressing the following:(i)
Impact on clinical sites(ii)
Impact on clinical faculty(iii)
Student attrition rate(iv)
Evidence of compliance with proposed plan, or rationales for non-compliance or change in plan.(g)
The following faculty appointments require an official approval letter by the Board representative before the applicant assumes the program assignment:(A)
Nurse Administrator;(B)
Interim Nurse Administrator during vacancy of the position to confirm compliance with qualifications in OAR 851-021-0045 (Standards for Approval: Nursing Faculty)(7)(a)(8)(a), or exception as indicated; and,(C)
Exceptions to the appointment of qualified faculty members under OAR 851-021-0045 (Standards for Approval: Nursing Faculty)(7);(D)
Non-nurse faculty as established in OAR 851-021-0045 (Standards for Approval: Nursing Faculty)(5)(b)(5)
Annual Reports:(a)
Program information must be submitted to the Board annually on a form supplied by the Board, using submission instructions provided by the Board representative or designee; and,(b)
The annual report must include information to confirm continued compliance with the Board’s rules. Required reports may include data for aggregate and trend analysis.(6)
General Guidelines for Reports:(a)
The Board must review submitted reports and letters of intent for approval, or continued approval of nursing education programs or proposals for major curriculum change only when the Board is in formal session during posted public meeting dates; and,(b)
Materials to be reviewed at public Board meetings as described above, must be in the Board Office and accessible to the Board representative or designee by the posted filing date for interested parties, which is generally at least six weeks prior to the Board meeting.
Source:
Rule 851-021-0025 — Reports and Approvals, https://secure.sos.state.or.us/oard/view.action?ruleNumber=851-021-0025.