OAR 125-246-0345
Procedures for Personal Services Contracts
(1)
Contract and Amendment Forms for Architectural, Engineering, Photogrammetric Mapping, Transportation Planning or Land Surveying Services, and Related Services. Authorized Agencies must comply with OAR 125-248-0300 (Contract Form; Prohibited Payment Methodology; Purchase Restrictions)(1).(2)
Other Forms for Personal Services Contracts and Amendments. Authorized Agencies must use one of the forms provided or approved by the Chief Procurement Officer for Personal Services Contracts and Amendments (Forms).(a)
Revised Forms.(A)
Designated Procurement Officer Approval up to $150,000. For revised Forms up to a cumulative value of $150,000 and before an Authorized Agency may use a revised Form, it must obtain its Designated Procurement Officer’s approval of any revisions to the Form’s terms and conditions. The Designated Procurement Officer’s approval is not required for revisions to Form exhibits that are unrelated to terms and conditions.(B)
Department of Justice Approval over $150,000. For revised Forms exceeding a cumulative value of $150,000 and before an Authorized Agency may use a revised Form, it must obtain Department of Justice approval of any revisions to the revised Form’s terms and conditions. The Department of Justice approval is not required for revisions to Form exhibits that are unrelated to terms and conditions. The Department of Justice approval may be delivered by facsimile, email, letter or any other objective means of approval.(b)
Upon an Authorized Agency’s request, the Department of Justice may approve a revised Form for repeated use for a specific class or classes of transactions.(c)
The Authorized Agency must review the approved Form at least every two years. If upon review the Authorized Agency revises the Form, the Authorized Agency must obtain Department of Justice approval before using the revised Form.(3)
Screening, Selection, Evaluation and Award Procedures. An Authorized Agency must follow the procedures set forth in Division 248 of these Rules when contracting for Architectural, Engineering, Photogrammetric Mapping, Transportation Planning or Land Surveying Services, and Related Services. For all other Personal Services Contracts, an Authorized Agency must select a sourcing method from the seven methods available according to ORS 279B.055 (Competitive sealed bidding) through 279B.085 (Special procurements) and follow the screening, selection, evaluation and award procedures set forth for the selected sourcing method in Division 247 of these Rules.(4)
Amendments and Reinstatements. The procedures for Amendments and reinstatements are found in OAR 125-247-0805 (Amendments to Contracts and Price Agreements), 125-248-0340 (Contract Amendments), and 125-246-0570 (Reinstatement of Expired Contract; Retroactive Approval of Existing Contract), respectively. Procedures for Amendments and reinstatements for Architectural, Engineering, Photogrammetric Mapping, Transportation Planning or Land Surveying Services, and Related Services are found in OAR 125-248-0340 (Contract Amendments) and 125-248-0310 (Expired or Terminated Contracts; Reinstatement), respectively.
Source:
Rule 125-246-0345 — Procedures for Personal Services Contracts, https://secure.sos.state.or.us/oard/view.action?ruleNumber=125-246-0345.