OAR 125-246-0140
Procurement Authority


(1)

The Department must conduct all Procurements and administer the contracting for Supplies and Services; Architectural, Engineering and Land Surveying Services, and Related Services; and Public Improvements for the Agencies, unless delegated, according to ORS 279A.140 (State procurement of goods and services) and 279C.105 (Contracts for architectural, engineering, photogrammetric mapping, transportation planning or land surveying and related services)(1). Delegations of authority in accordance with OAR 125-246-0170 (Delegation of Authority) do not relieve the Department of this responsibility.

(2)

For Agencies, the Department and its Director are the Contracting Agency described in the Public Contracting Code and represent the Agencies. Authorized Agencies receive delegated authority according to OAR 125-246-0170 (Delegation of Authority).

(3)

After December 31, 2018, any person conducting a Procurement or administering a Contract for a state contracting agency, as defined in ORS 279A.010 (Definitions for Public Contracting Code)(1)(b), must have education, training, professional experience, or a combination thereof that, at a minimum, and in accordance with standards established by the Department pursuant to ORS 279A.159 (Education and training or experience requirements for persons that conduct procurements or administer contracts for state contracting agencies), adequately prepares the person to:

(a)

Develop specifications and develop or adapt solicitation documents for a Procurement;

(b)

Read critically, understand, interpret and apply terms and conditions set forth in Public Contracts of the scope and nature for which the person is or will be responsible;

(c)

Draft scopes of work, statements of work, contract amendments, change orders, insurance requirements, notices and other documents and communications that are necessary to conduct a Procurement or administer a Public Contract of the scope and nature for which the person is or will be responsible;

(d)

Monitor a contractor’s performance under a Public Contract to ensure that the contractor performs services, provides goods or supplies materials according to the schedule, pricing, specifications and terms and conditions set forth in the Public Contract;

(e)

Manage relations between a state contracting agency and contractors so that contractors meet obligations to the state contracting agency and the state contracting agency meets obligations to contractors;

(f)

Recognize and investigate emerging disputes or other risks, unique requirements, unusual situations or other issues that arise in connection with a Procurement and formulate appropriate responses and resolutions, seeking advice from legal counsel, risk management personnel or other persons when necessary;

(g)

Understand auditing requirements and procedures that apply to Procurements of the scope and nature for which the person is or will be responsible and organize and maintain appropriate documentation and administrative practices that meet the auditing requirements; and

(h)

Follow regular business and office procedures, implement applicable state contracting agency policies and procedures and otherwise conduct Procurements or administer Public Contracts for a state contracting agency in accordance with best practices.

(4)

In addition to the requirements set forth in subsections (3)(a)-(h) of this rule, the Department may:

(a)

Describe the contents and quality of a curriculum for an appropriate education or training program;

(b)

Establish a passing score for an examination or assessment, if appropriate;

(c)

Establish requirements for obtaining a certificate or other evidence of having completed the education or training program;

(d)

Otherwise determine the skills and the level and depth of knowledge a person must have to fulfill the education or training program;

(e)

Describe the length of service or other evidence of adequate experience required; and

(f)

Establish levels or classifications of education and training or experience that are necessary for a person to conduct a Procurement or administer a Public Contract for a state contracting agency, according to:

(A)

The complexity, scope or category of Procurements a state contracting agency conducts;

(B)

The degree of responsibility a person will have for conducting a Procurement or administering a Public Contract; or

(C)

Other criteria the Department may establish as appropriate.

(5)

Any person conducting any part of a Procurement or any part of administering a Contract for a state contracting agency, after December 31, 2018, who does not have education, training, professional experience, or a combination thereof in accordance with the standards and requirements established by the Department pursuant to ORS 279A.159 (Education and training or experience requirements for persons that conduct procurements or administer contracts for state contracting agencies) and this rule, must

(a)

Have a Written delegation from a person who currently meets the standards and requirements established by the Department pursuant to ORS 279A.159 (Education and training or experience requirements for persons that conduct procurements or administer contracts for state contracting agencies) and this rule, and

(b)

Have their actions directly reviewed and approved by a person who currently meets the standards and requirements established by the Department pursuant to ORS 279A.159 (Education and training or experience requirements for persons that conduct procurements or administer contracts for state contracting agencies) and this rule. A delegation under this Section must be in a form approved by the Chief Procurement Officer.

(6)

The Department may provide any part or all of an education or training program that meets the standards established by the Department, or may approve any part or all of an education or training program that the Department may determine meets the standards and requirements established by the Department pursuant to ORS 279A.159 (Education and training or experience requirements for persons that conduct procurements or administer contracts for state contracting agencies) and this rule. The Department may phase in or specify incremental steps for meeting the standards and requirements under this rule.

Source: Rule 125-246-0140 — Procurement Authority, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=125-246-0140.

125‑246‑0100
Application
125‑246‑0110
Definitions
125‑246‑0120
Policies
125‑246‑0130
Application of the Code and Rules
125‑246‑0135
Solicitation Templates
125‑246‑0140
Procurement Authority
125‑246‑0150
Applicability of These Rules to Agencies
125‑246‑0165
Delegation Policy and Procedures
125‑246‑0170
Delegation of Authority
125‑246‑0200
Affirmative Action
125‑246‑0210
Subcontracting to and Contracting with Emerging Small Businesses
125‑246‑0220
Governor’s Policy Advisor for Economic and Business Equity
125‑246‑0300
Preference for Oregon Supplies and Services
125‑246‑0310
Reciprocal Preferences
125‑246‑0314
Disabled Veterans Preference
125‑246‑0316
Lighting Preference Relating to Mercury
125‑246‑0318
Oregon Employment Preference
125‑246‑0319
Federally Funded Transit Projects — Preference for Exceeding Federal Buy America Requirements
125‑246‑0320
Recycling
125‑246‑0321
Recycling Policy
125‑246‑0322
Preference for Recycled Materials
125‑246‑0323
Recycled Paper and Paper Products
125‑246‑0324
Recycling: Food Service and Food Packaging
125‑246‑0330
Supplier Requirements
125‑246‑0333
Independent Contractors
125‑246‑0335
Authority and Standards for Personal Services Contracts
125‑246‑0345
Procedures for Personal Services Contracts
125‑246‑0350
Approval of Personal Services Contracts
125‑246‑0351
Acquiring Services before Obtaining Requisite Approvals of a Personal Services Contract
125‑246‑0353
Reporting Requirements for Personal Services Contracts
125‑246‑0360
Purchases Through Federal Programs
125‑246‑0365
ORS 190 Agreements (Intergovernmental)
125‑246‑0400
Cooperative Procurement
125‑246‑0500
Oregon Procurement Information Network (ORPIN)
125‑246‑0555
Contract Administration
125‑246‑0556
Procurement Files
125‑246‑0570
Reinstatement of Expired Contract
125‑246‑0576
Payment Authorization for Cost Overruns for Services Contracts
125‑246‑0580
Dispute Resolution
125‑246‑0600
Ethics in Public Contracting
125‑246‑0605
Ethics
125‑246‑0610
Appointments to Advisory Committees
125‑246‑0615
Nonretaliation
125‑246‑0620
Specifications
125‑246‑0621
Anti-Trust Laws
125‑246‑0625
Sole-Source
125‑246‑0630
Fragmentation
125‑246‑0635
Authorized Agency and Provider Communications
125‑246‑0800
Selling or Leasing Supplies and Services
125‑246‑0900
Penalties
Last Updated

Jun. 8, 2021

Rule 125-246-0140’s source at or​.us