OAR 141-045-0121
Procedure for Examination of Holder
(1)
The Department shall give written notice to the Holder at least ten days prior to an examination of all records and accounts subject to the Unclaimed Property Act.(2) The Department may conduct an examination opening conference with a Holder before beginning an examination. At the opening conference, the Department shall identify the examination period, describe the general examination methods that will be used, and provide the initial request for records.
(3) The Department shall issue a report of preliminary findings reflecting the potential liability for unclaimed property. The Department shall allow not less than 30 days for the Holder to respond to the preliminary findings report.
(4) Upon completion of an examination, the Department shall provide a written report reflecting the total unclaimed property reporting liability and any interest due on amounts due and owing for failure to report and deliver Property due and payable for prior years. The Department may hold a conference with the Holder to provide the written report. The written report shall include information to the Holder that includes:
(a) Recommendations for maintaining ongoing compliance; and
(b) Explaining the availability of an appeal of the findings as described in OAR 141-045-0126 (Appeal of Examination Findings).
(5) Within 30 days after the Department delivers a final report of examination findings, the Holder shall deliver to the Department any unclaimed property and interest due to the Department based on the examination findings. Upon request of the Holder, the Department may establish a payment schedule or extend the payment period.
Source:
Rule 141-045-0121 — Procedure for Examination of Holder, https://secure.sos.state.or.us/oard/view.action?ruleNumber=141-045-0121.