OAR 141-045-0124
Contract Auditor Guidelines
(1) A contract auditor shall not participate in examinations in which the contract auditor’s participation could be construed or perceived as a conflict of interest. If either the Department or the contract auditor believes that the auditor cannot conduct an assigned examination due to a conflict of interest or for any other reason, the Department shall determine whether recusal of the contract auditor from the assignment is appropriate or necessary. If the contract auditor is recused from conducting the examination of a Holder, the Department may authorize another contract auditor to complete the examination.
(2) A contract auditor shall maintain strict confidentiality of any nonpublic records or documents gathered during the course of an examination in accordance with the contract between the Department and the contract auditor.
(3) A contract auditor shall properly document the review and make the auditor’s working papers gathered during examinations available on demand for review by the Department and the Department of Justice.
(4) Upon request of the Department or the Holder, the contract auditor shall provide the Holder with relevant copies of working papers supporting any calculation made of unclaimed property Reportable and deliverable to the Department.
(5) A contract auditor shall maintain working papers for a minimum of five years following the completion of an examination assignment, the delivery of unclaimed property, the resolution of any appeal or the finality of judgment in any litigation, whichever is later.
(6) A contract auditor shall conduct examinations consistent with ORS 98.302 (Definitions for ORS 98.302 to 98.436) to 98.436 (Short title), OAR 141-045-0121 (Procedure for Examination of Holder) (Procedures For Examination Of Holder) and other applicable statutes and rules, policies of the State Land Board and the Department of State Lands, generally accepted accounting principles, generally accepted auditing standards and any relevant rules related by examinations adopted pursuant to ORS 98.302 (Definitions for ORS 98.302 to 98.436) to 98.436 (Short title) as such rules relate to the reporting and delivery of unclaimed property from Holders.
Source:
Rule 141-045-0124 — Contract Auditor Guidelines, https://secure.sos.state.or.us/oard/view.action?ruleNumber=141-045-0124.