OAR 141-092-0035
Procedure and Responsibility
(1)
Director, Deputy Director, or Assistant Director or Program Manager determines the agency requires the services of a consultant:(a)
Prepares agency justification for contract;(b)
Prepares a cost estimate for contract;(c)
Determines type of selection and screening process to be used in selecting a contractor;(d)
Completes screening and selection procedure and selects a contractor.(2)
Assistant Director for Finance and Administration completes the following:(a)
Forwards draft of proposed contracts that total $25,000 or more to Attorney General for review of legal sufficiency unless contract form has previously been approved by Attorney General;(b)
Receives Attorney General’s approval of contract’s legal sufficiency;(c)
Obtains contractor’s signature on contract;(d)
Signs contract, or obtains signature of the Director;(e)
If contract is under $1,000, reviews and sends one copy to Executive Department Budget and Management Division for filing; retains copy for accounting purposes; copy for contract file; forwards one copy to contractor;(f)
If contract is for over $1,000, reviews and sends four copies to Department of Administrative Services for approvals;(g)
Receives approved contract, three copies from Executive Department, forwards one copy to accounting for payment purposes; forwards one copy of contract to contractor; and retains one copy of contract with original signatures for agency contract file.
Source:
Rule 141-092-0035 — Procedure and Responsibility, https://secure.sos.state.or.us/oard/view.action?ruleNumber=141-092-0035 (accessed May 26, 2025).