OAR 166-010-0006
Custody of Records
(1)
Prior approval is required to deposit public records in the State Archives. These deposits will be done according to procedures, criteria and standards established by the State Archivist.(2)
Except as otherwise provided by ORS 357.835 (Transfer of public records to State Archivist)(2), official custody of all records of a state agency which is abolished or ceases to operate shall pass to the State Archivist.(3)
When the State Archivist has determined that public records, no longer required for the discharge of duties by the official custodian, are stored where they are no longer available for use or in conditions which endanger the public records, the State Archivist shall requisition them for transfer to the State Archivist’s custody if they are determined by the State Archivist to be of value.(4)
Public records in the State Archives are available for use in the Archives Building Reference room. Records may not be removed from the Archives Building, except as otherwise provided by law. Patrons shall use public records in the Reference Room, observing its rules, OAR 166-010-0015 (State Archives Reference Room Rules).(5)
When the State Archivist has determined that records in the custody of the State Archivist cease to be of value, the State Archivist may destroy the records.
Source:
Rule 166-010-0006 — Custody of Records, https://secure.sos.state.or.us/oard/view.action?ruleNumber=166-010-0006.