OAR 166-450-0095
Public Safety Records

The General Schedule is applicable to the public safety records of community colleges. Retention periods apply to the official copy of all public records, regardless of medium or physical format, created or stored by the above specified agencies. Please note the exceptions to this General Schedule listed in OAR 166-030-0027 (Public Records Retention and Disposition Authorization (Local Agencies)) before disposing of records.

(1)

Officer Notebooks: Notes written by officers during the course of a shift that may pertain to contacts, incidents, unusual circumstances, and other subjects. Information may include names, dates, times, vehicles, activities, locations, and related data. (Minimum retention: two years).

(2)

Parking Records: Records document the issuance of permits and citations for on-campus parking. Records may include but are not limited to citations; appeal petitions; annual permit cards; temporary permits; parking permits reports; and related documentation and correspondence. (Minimum retention: two years).

(3)

Vehicle Pool Inspection Records: Records document daily safety inspections of college Public Safety owned vehicles. Records include but are not limited to annual motor vehicle inspection reports, and related forms, documentation, and correspondence. SEE ALSO: Vehicle Records in Equipment/Supplies/Property Records section. (Minimum retention: one year).

Source: Rule 166-450-0095 — Public Safety Records, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=166-450-0095.

Last Updated

Jun. 8, 2021

Rule 166-450-0095’s source at or​.us