OAR 166-450-0100
Publications and Promotional Records

The General Schedule is applicable to the publications and promotional records of community colleges. Retention periods apply to the official copy of all public records, regardless of medium or physical format, created or stored by the above specified agencies. Please note the exceptions to this General Schedule listed in OAR 166-030-0027 (Public Records Retention and Disposition Authorization (Local Agencies)) before disposing of records.


Marketing Research Records: Records document research done to provide information about significant events and issues affecting the college. The records are used for research, and public information and education. The records include surveys; notes from focus groups; reports; studies; news clippings; and correspondence. (Minimum retention: one year).


Press Releases: Records document college information officially released to the media for dissemination to the public. The records consist of press releases and public service announcements. (Minimum retention: five years).


Publications: Records include publications produced by individual college offices, including student publications. It may be used to document the activities of the office for educational or informational purposes, or to communicate programs, policies, and events. (Minimum retention: Final publication: Permanent; Preparation Records: Until final publication printed; College catalog: Permanent).

Source: Rule 166-450-0100 — Publications and Promotional Records, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=166-450-0100.

Last Updated

Jun. 8, 2021

Rule 166-450-0100’s source at or​.us