OAR 291-070-0110
Definitions

(1) Adult in Custody: Any person under the supervision of the Department of Corrections who is not on parole, post-prison supervision, or probation status.
(2) Archives: The state repository for public records having a legal or historical value but for which immediate access is not required. The location where the official files of Department of Correctional felony adults in custody and offenders are permanently maintained.
(3) Department of Corrections Facility: Any institution, facility, or employee office, including the grounds, operated by the Department of Corrections.
(4) Functional Unit: Any organizational component within the Department of Corrections responsible for the delivery of services or coordination of programs.
(5) Functional Unit Manager: Any person within the Department of Corrections who reports to the Director, Deputy Director, an Assistant Director, or administrator and has responsibility for the delivery of program services or coordination of program operations. In a correctional setting, the superintendent is the functional unit manager.
(6) Offender: Any person under the supervision of the Department of Corrections who is on parole, probation, or post-prison supervision status.
(7) Offender Information and Sentence Computation (OISC): The centralized functional unit which maintains working files after an adult in custody is released from a Department of Corrections facility.
(8) Record: Includes, but is not limited to, documents, books, papers, photographs, files, sound recordings, or machine-readable electronic records, regardless of physical form or characteristics, made, received, filed, or recorded in pursuance of law or in connection with the transaction of public business, whether or not confidential or restricted in use. (ORS 192.005 (Definitions for ORS 192.005 to 192.170))
(9) Retention Schedule: Either a General Schedule published by the State Archivist in the Oregon Administrative Rules in which certain common public records are described or listed by title and a retention period is established for each, or a Special Schedule approved by the state Archivist for the public records of a specific agency.
(10) Sealing Adult in Custody or Offender Records: The physical sealing of offender file material by order of the court accomplished by OISC.
(11) Working File: Those documents maintained in a Department of Corrections facility, community corrections office, or functional unit for administrative, operational, or case management purposes.

Source: Rule 291-070-0110 — Definitions, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=291-070-0110.

Last Updated

Jun. 8, 2021

Rule 291-070-0110’s source at or​.us