OAR 340-011-0340
Public Records Access and Reproduction: Costs for Record Review and Copying

(1) Outside Copying/Loaning Records — In order to protect the integrity of DEQ records, no records may be loaned or taken off-premises by non- DEQ staff unless DEQ has a contract with the person removing the records.
(2) Hardcopy Records:
(a) Persons Requesting to Make Copies Themselves: Requestors are allowed to use their own equipment to make copies of requested records depending on the facilities available within each DEQ office. Use of non-DEQ equipment within a DEQ office will not be allowed without staff being present. Staff time will be charged at $30.00 per hour. DEQ office may determine that use of non-DEQ equipment will not be allowed based on:
(A) Staff time available to oversee the copying; and
(B) Space limitations for the equipment.
(b) Reimbursement of DEQ staff time: An hourly rate of $30.00 will be assessed for any staff time greater than 15 minutes spent locating records, reviewing records to delete exempt material, supervising the inspection of records, copying records, certifying records, and mailing records. DEQ may charge for the cost of searching for records regardless of whether DEQ was able to locate the requested record.
(c) Reimbursement of Department of Justice Attorney General time: If necessary to respond to a record request, an hourly rate (as of August 2013, $159 for attorneys, $79 for paralegals) will be assessed for any Department of Justice time spent reviewing records to delete exempt material.
(d) Copy Charges: The fee schedule listed below is reasonably calculated to reimburse DEQ for the actual costs of making records available and providing copies of records. The per-page copy charge includes 15 minutes of staff time for routine file searches.
(A) Department Administrative Rule sets:
(i) Complete set: $35.00;
(ii) Update Service: $115.00 (per annum);
(iii) Individual Divisions: $0.05 (per page).
(B) Hardcopy (black and white, letter or legal size): $0.25 per page. Costs for other sized or color copies will be DEQ’s actual cost plus staff time.
(C) Additional charges:
(i) Fax charges: $0.50 (per page);
(ii) Document certification: $2.50 (per certificate);
(iii) Invoice processing: $5.00 (per invoice);
(iv) Express Mailing: actual or minimum of $9.00;
(v) Archive Retrieval: actual or minimum of $10.00;
(vi) Onsite wastewater management program public record request: $7.50 base fee.
(e) Whenever reasonable, DEQ will provide double-sided copies of a record request. Each side of a double-sided copy will constitute one page.
(3) Electronic Records:
(a) Copies of requested electronic records may be provided in the format or manner maintained by DEQ. DEQ will perform all downloading, reproducing, formatting and manipulating of records. Public access to DEQ computer terminals may be possible as such terminals become available in the future.
(b) Reimbursement of DEQ staff time: An hourly rate of $40.00 will be assessed for any staff time spent locating records, reviewing records to delete exempt material, supervising the inspection of records, downloading and manipulating records, certifying records and mailing records. DEQ may charge for the cost of searching for records regardless of whether DEQ was able to locate the requested records.
(c) Reimbursement of Department of Justice Attorney General time: If necessary to respond to a record request, an hourly rate (as of August 2013, $159 for attorneys, $79 for paralegals) will be assessed for any Department of Justice time spent reviewing records to delete exempt material.
(d) Hardcopy printouts (black and white; legal or letter size): $0.25 per page. Costs for other sized or color copies will be DEQ’s actual cost plus staff time.
(e) Compact disks (CDs) and digital video disks (DVDs): $3.00 each.
(f) Additional charges:
(A) Fax charges: $0.50 (per page);
(B) Document certification: $2.50 (per certificate);
(C) Invoice processing: $5.00 (per invoice);
(D) Express Mailing: actual or minimum of $9.00;
(E) Archive Retrieval: actual or minimum of $10.00.

Source: Rule 340-011-0340 — Public Records Access and Reproduction: Costs for Record Review and Copying, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=340-011-0340.

340‑011‑0003
Confidentiality and Inadmissibility of Mediation Communications 340‑011‑0004
Confidentiality and Inadmissibility of Workplace Interpersonal Dispute Mediation Communications 340‑011‑0005
Rules of Practice and Procedure: Definitions 340‑011‑0009
Rules of Practice and Procedure: Incorporation of Attorney General’s Uniform and Model Rules 340‑011‑0010
Rulemaking: Notice of Rulemaking 340‑011‑0024
Rulemaking: Rulemaking Process 340‑011‑0029
Rulemaking: Policy on Disclosure of the Relationship Between Proposed Rules and Federal Requirements 340‑011‑0046
Rulemaking: Petition to Promulgate, Amend, or Repeal Rule: Contents of Petition, Filing of Petition 340‑011‑0052
Rulemaking: Temporary Rules 340‑011‑0053
Rulemaking: Periodic Rule Review 340‑011‑0061
Rulemaking: Declaratory Ruling: Institution of Proceedings, Consideration of Petition and Disposition of Petition 340‑011‑0310
Public Records Access and Reproduction: Purpose 340‑011‑0320
Public Records Access and Reproduction: Scope 340‑011‑0330
Public Records Access and Reproduction: Requests for Review or to Obtain Copies of Public Records 340‑011‑0340
Public Records Access and Reproduction: Costs for Record Review and Copying 340‑011‑0360
Public Records Access and Reproduction: Collecting Fees 340‑011‑0370
Public Records Access and Reproduction: Certification of Copies of Records 340‑011‑0380
Public Records Access and Reproduction: Fee Waivers and Reductions 340‑011‑0390
Public Records Access and Reproduction: Exempt Records 340‑011‑0500
Contested Cases: Contested Case Proceedings Generally 340‑011‑0505
Contested Cases: Powers of the Director 340‑011‑0510
Contested Cases: Agency Representation by Environmental Law Specialist 340‑011‑0515
Contested Cases: Authorized Representative of a Participant other than a Natural Person in a Contested Case Hearing 340‑011‑0520
Contested Cases: Liability for the Acts of a Person’s Employees 340‑011‑0525
Contested Cases: Service and Filing of Documents 340‑011‑0530
Contested Cases: Requests for Hearing 340‑011‑0535
Contested Cases: Final Orders by Default 340‑011‑0540
Contested Cases: Consolidation or Bifurcation of Contested Case Hearings 340‑011‑0545
Contested Cases: Burden and Standard of Proof in Contested Case Hearings 340‑011‑0550
Contested Cases: Discovery 340‑011‑0555
Contested Cases: Subpoenas 340‑011‑0560
Contested Cases: Public Attendance at Contested Case Hearing 340‑011‑0565
Contested Cases: Immediate Review 340‑011‑0570
Contested Cases: Permissible Scope of Hearing 340‑011‑0573
Contested Cases: Proposed Orders in Contested Cases 340‑011‑0575
Contested Cases: Review of Proposed Orders in Contested Cases 340‑011‑0580
Contested Cases: Petitions for Reconsideration or Rehearing 340‑011‑0585
Contested Cases: Petitions for a Stay of the Effect of a Final Order
Last Updated

Jun. 8, 2021

Rule 340-011-0340’s source at or​.us