OAR 340-215-0042
Recordkeeping Requirements
(1)
Each regulated entity subject to the requirements under OAR chapter 340, division 272 must retain all records as required by this rule, and any records or other materials maintained under any applicable requirements of 40 C.F.R. part 98, in paper or electronic format, or both, for a period of at least seven years.(2)
Each regulated entity not subject to the requirements under OAR chapter 340, division 272 must retain all records as required by this rule, and any records or other materials maintained under any applicable requirements of 40 C.F.R. part 98, in paper or electronic format, or both, for a period of at least five years.(3)
Each regulated entity must retain records sufficient to document and allow for verification of each emissions data report submitted to DEQ and make such information available for verification upon request. This includes, but is not limited to the following:(a)
A list of all units, operations, processes, and activities for which GHG emission were calculated, as applicable;(b)
The data and information used to calculate emissions for each unit, operation, process, and activity, categorized by fuel or material type. These data include, but are not limited to the following:(A)
The GHG emissions calculations and methods used;(B)
Analytical results for the development of site-specific emissions factors;(C)
The results of any analyses for high heat value, carbon content, and other fuel or feedstock parameters conducted or as required under 40 C.F.R. part 98, if applicable; and(D)
Any facility operating data or process information used for the GHG emission calculations;(c)
Records of supporting documentation required by or used to prepare the emissions data report, including but not limited to underlying monitoring and metering data, invoices of receipts or deliveries, fuel use records, production information, sales transaction data, electricity or fuel transaction data, calibration records, and any other relevant information;(d)
Any annual emissions data report(s) submitted to DEQ, including any revised emissions data report(s);(e)
Documentation to support any revision(s) made to any emissions data report(s);(f)
Records of supporting documentation and calculations for any missing data computations according to 40 C.F.R. part 98, or otherwise. Retain a record of the cause of the event and the corrective actions taken to restore malfunctioning monitoring equipment;(g)
The results of all required certification and quality assurance tests of continuous monitoring systems, fuel flow meters, and other instrumentation used to provide data to calculate emissions reported under this division; and(h)
Maintenance records for all continuous monitoring systems, flow meters, and other instrumentation used to provide data to calculate emissions reported under this division.(4)
Regulated entities reporting biomass-derived fuels, as required under OAR-215-0044(5), must retain supporting documentation that authenticates the purchase of gaseous or liquid biomass-derived fuel between parties. This supporting documentation:(a)
May include, but is not limited to, documentation from each upstream party, invoices, bills of lading, shipping reports, balancing reports, storage reports, in-kind nomination reports, allocation, contracts confirming the source of fuel supplied in the state, attestations, information on the environmental attributes associated with the sale or use of the fuel, or any combination therein and(b)
Must be made available to DEQ for verification upon request.(5)
Each regulated entity that is an in-state producer or fuel supplier, including a natural gas supplier, must retain records for exported products to demonstrate final destination outside Oregon. Documentation must be made available for verification upon request.(6)
Each regulated entity that is an electricity supplier must retain documentation supporting claims of specified sources of electricity. Supporting documentation must be made available for verification upon request(7)
Electricity suppliers that sell wholesale electricity must maintain records for each sale of specified or unspecified source sales. Documentation must be made available for verification upon request.(8)
Each person designated by DEQ as an asset-controlling supplier must retain documentation to confirm that the power sold by the supplier originated from the supplier’s fleet of facilities and either that the fleet is under the supplier’s operational control or that the supplier has exclusive rights to market electricity for the fleet or facility. Documentation must be made available for verification upon request.(9)
Regulated entities subject to 40 C.F.R. part 98 federal requirements must retain the written GHG monitoring plan as required by 98.3(g)(5). The GHG monitoring plan must be made available for verification upon request.
Source:
Rule 340-215-0042 — Recordkeeping Requirements, https://secure.sos.state.or.us/oard/view.action?ruleNumber=340-215-0042.