Oregon Oregon Health Authority, Health Systems Division: Medical Assistance Programs

Rule Rule 410-180-0355
Application and Renewal Process for Authority Training Program Approval


(1) Training program applications are available on the THW program webpage or by request from the Oregon Health Authority Office of Equity and Inclusion.
(2) Training program applicants shall submit an application at least 90 days in advance of the first expected class day.
(3) If an application is incomplete, the Authority shall send notice requesting the additional materials required:
(a) The notice shall specify the date by which additional materials must be submitted;
(b) Unless an extension is granted, the Authority shall return the application and take no further action if the applicant does not respond within the specified time frame.
(4) If the Authority determines that an applicant meets all training program requirements, the Authority shall send written notice of program approval.
(5) Written notice of Authority approval shall be made available to any student or partnering organization upon request.
(6) The Authority shall maintain and make available to the public a list of approved training programs.
(7) Training programs shall apply for renewed approval status every three years:
(a) Renewal applications are available on the THW program webpage or by request from the Oregon Health Authority Office of Equity and Inclusion;
(b) Training programs shall complete and submit the renewal application no less than six months prior to the expiration of the current approval period.
(8) Training programs seeking renewal shall provide at a minimum:
(a) A summary of any proposed changes to the curriculum or its instructors; and
(b) The number of students trained in the three-year approval period.
(9) Training programs that fail to submit a renewal application at least six months before their renewal date shall be required to submit a new application rather than apply for renewal.
(10) The Authority may conduct site visits of training programs, either prior to approving or renewing a training program application or at any time during the three-year approval period.
(11) The Authority may collect data about program evaluation by attendees.
(12) The Authority may conduct investigations as a result of complaints about a training program.
(13) Any change made to an approved training program shall be reported to the Authority within 30 days of the decision, including changes to:
(a) The training program director or primary contact;
(b) The teaching methodology;
(c) The curriculum;
(d) The name and qualification of new instructors;
(e) Any substantial content or syllabus change, excluding changes to style, grammar, or dates; or
(f) Any change not consistent with or represented in the initial application for approval.
(14) If the Authority determines that the reported changes meet the training program requirements described in OAR 410-180-0350 (Training Program Requirements), the Authority shall approve the change:
(a) The Authority may request additional information and justification for the reported change;
(b) If the Authority determines that the reported changes do not comply with the training program requirements described in OAR 410-180-0350 (Training Program Requirements), the Authority may deny the change or revoke training program approval.
(15) The Authority may survey individuals to determine the adequacy of the Authority approved training programs and approved continuing education units to achieve registry applicant minimal competency.
(16) A training program applicant or approved training program may request a temporary waiver from a requirement in these rules. A request for a waiver shall:
(a) Be submitted to the Authority in writing;
(b) Identify the specific rule for which a waiver is requested;
(c) Identify the special circumstances relied on to justify the waiver;
(d) Describe alternatives that were considered, if any, and why alternatives including compliance were not selected;
(e) Demonstrate that the proposed waiver is desirable to maintain or improve the training of THWs; and
(f) Indicate the proposed duration of the waiver, not to exceed one year.
(17) If the Authority determines that the applicant or program satisfies the conditions of this rule, the Authority may grant a waiver.
(18) An applicant or an approved training program may not act on or implement a waiver until it receives written approval from the Authority.
Source

Last accessed
Jun. 8, 2021