OAR 411-348-0380
Financial Records and Managing Money

(1)

A program provider must maintain a separate financial record for each child receiving services in a Host Home. Errors must be corrected with a single strike through and initialed by the person making the correction. The child’s financial record must include all of the following:

(a)

Date, amount, and source of all income received on the child’s behalf.

(b)

Room and board fee paid at the beginning of each month.

(c)

Date, amount, and purpose of funds disbursed on the child’s behalf.

(d)

Signature of the person making the entry.

(2)

A child’s ISP team may address how the personal spending money of a child is managed. Records must be kept in accordance with each child’s financial plan, including documentation in the child’s financial record and inclusion of receipts for large purchases.

(3)

If a child has a separate commercial bank account, records from the account must be maintained with the child’s financial record.

(4)

A child’s personal funds must be maintained in a safe manner and separate from the funds of other members of the household.

(5)

A program provider must reimburse a child any funds that are missing due to theft or mismanagement on the part of any in-residence caregiver or staff member of the Host Home or for any funds within the custody of the program provider or in-residence caregiver that are missing. Such reimbursement must be made within 10 business days of the verification that funds are missing.

(6)

Misuse of funds may be cause for an administrative sanction, including conditions, civil penalty, suspension, revocation, or denial of renewal of a license.

Source: Rule 411-348-0380 — Financial Records and Managing Money, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=411-348-0380.

411–348–0010
Statement of Purpose 411–348–0020
Definitions and Acronyms 411–348–0025
Program Management, Endorsement, Certification, and Enrollment 411–348–0030
Issuance of License 411–348–0040
Application for Initial License 411–348–0045
In-Residence Caregiver Applicant Study 411–348–0050
License Expiration, Termination of Operations, and License Return 411–348–0060
License Conditions 411–348–0070
License Renewal 411–348–0090
Change of Ownership, Legal Entity, Legal Status, Management Corporation, and In-Residence Caregiver 411–348–0100
Capacity 411–348–0110
Variances 411–348–0120
Medical Services 411–348–0130
Food and Nutrition 411–348–0140
Physical Environment 411–348–0150
General Safety 411–348–0170
Staffing Requirements 411–348–0180
Individual Summary Sheets 411–348–0185
Emergency Information 411–348–0200
Transportation 411–348–0210
Transition Planning and Supporting Families 411–348–0220
Required Furnishings 411–348–0230
Emergency Plan and Safety Review 411–348–0240
Assessment of Fire Evacuation Assistance and Fire Safety Evacuation Plan 411–348–0250
Fire Drill Requirements and Fire Safety 411–348–0260
Fire Safety Evacuation Plans 411–348–0280
Fire Safety Requirements 411–348–0300
Rights, Complaints, Notification of Planned Action, and Hearings 411–348–0350
Behavior Supports and Physical Restraints 411–348–0360
Psychotropic Medications and Medication for Behavior 411–348–0370
Personal Property 411–348–0380
Financial Records and Managing Money 411–348–0390
Entry, Exit, Transfer, and Closure 411–348–0410
Alternative Care, Childcare, Camp, and Alternate Caregivers 411–348–0430
Individual Support Plan 411–348–0460
Civil Penalties 411–348–0470
License Denial, Suspension, Revocation, and Refusal to Renew 411–348–0480
Criminal Penalties 411–348–0490
Provider Eligibility for Medicaid Service Payment
Last Updated

Jun. 8, 2021

Rule 411-348-0380’s source at or​.us