Licensing Umbrella Rules: Policies and Procedures
(A)Immediately report suspected child abuse directly to the Department via the child abuse reporting hotline.
(B)Receive child-caring agency-provided training on mandatory abuse reporting requirements as part of employee orientation and at least annually thereafter as described in OAR 413-215-0061 (Licensing Umbrella Rules: Personnel).
(C)Receive child-caring agency-provided training on the definitions of child abuse in ORS 418.257 (Definitions for ORS 418.257 to 418.259) and 419B.005 (Definitions) that apply in child-caring agencies.
(b)A written policy and procedure on documenting, reporting, and saving information about critical events and other types of incidents that includes, but is not limited to:
(A)What situations, circumstances, or events warrant a written report. This must include critical events (see OAR 413-215-0091 (Licensing Umbrella Rules: Responsibilities of Licensees)(11)(b)) but may include additional types of incidents or events that the agency tracks internally or is required to provide by other regulatory agencies.
(B)What information will be included in a written report. This must include, but is not limited to, the following:
(i)Description of the incident including, but not limited to, any injury, accident, or unusual incident. If the incident involves a hold or restraint, whether the child in care was injured or reported pain or injury.
(ii)Whether the report meets the definition of a critical event (see OAR 413-215-0091 (Licensing Umbrella Rules: Responsibilities of Licensees)(11)(b)).
(iii)Description of the actions the child-caring agency took in response to the incident.
(iv)Any children in care involved.
(C)Whether and how a report will be shared. Critical events must be shared with the child-caring agency’s assigned licensing coordinator (see OAR 413-215-0091 (Licensing Umbrella Rules: Responsibilities of Licensees)(11)(b)) but other types of reports may be shared with other regulatory agencies or legal guardians.
(D)How a report will be saved. This must include, but is not limited to, ensuring the report is placed in the individual child in care’s record if applicable.
Rule 413-215-0056 — Licensing Umbrella Rules: Policies and Procedures,