OAR 414-400-0031
Eligibility Verification
(1)
To accommodate the immediate need for child care by Migrant Families and to be eligible for ELD subsidized child care benefits, Migrant Family clients must do all of the following:(a)
Apply for the ELD Special Populations subsidy program using forms provided by the ELD and document: Applicant’s family size and membership, current and previous places of residence, employment history and family income for the past 12 months. The income that determines family co-pay shall be for the 12 full months just prior to application, or for the most recent tax year, and shall be for all wage earners age 18 and above in the family membership.(b)
An ELD subsidy program application shall be completed or updated, and eligibility factors must be verified by the Contractor for all of the following: Contractor’s intake staff must ask for and review documents that verify income, employment, entire family movement and current residence in Oregon.(c)
Contractor files must contain copies of documents or a record verifying documents were viewed.(d)
The ELD may verify any factors affecting eligibility or benefit when they are considered questionable.(e)
If reported information or information on the application is questionable or if it is inconsistent, the following conditions may apply:(A)
ELD may deny an application, or(B)
Immediately end ongoing benefits to the Migrant Family when acceptable verification is not provided, or if inconsistencies cannot be resolved; and(C)
Require the Contractor to reimburse the ELD for a portion or all of the subsidies that were paid for child care that were paid in error.(f)
A Migrant Family will be notified by the Contractor in writing at least ten business days prior to the end of the 12 months’ eligibility or if funds are no longer available.(g)
Verification provided for one federal program may be used as verification for all ELD programs in which the Migrant Family participates.(2)
To be eligible for the ELD subsidy program, Seasonal Families must do all of the following:(a)
Apply for the Department of Human Services ERDC program and follow all eligibility, determination, and copayment rules.(b)
If applicant does not qualify for or is put on the reservation list for the ERDC program, the Seasonal Family may apply for the ELD Special Populations subsidy program. On forms provided by the ELD, applicant will document:(A)
Applicant’s family size and membership, current and previous places of residence, employment history and family income for the past 12 months; and(B)
Verification of the family qualifying for Migrant Family status within the past 36 months at time of application.(c)
The income that determines family co-pay shall be for the 12 full months just prior to application, or for the most recent tax year, and shall be for all wage earners age 18 and above in the family membership group.(d)
An application shall be completed or updated and eligibility factors must be verified by the Contractor for all of the following:(A)
Contractor intake staff must ask for and review documents that verify income, employment, and current residence in Oregon; and(B)
Contractor files must contain copies of documents or a record verifying documents were viewed.(e)
The ELD may verify any factors affecting eligibility or benefit when they are considered questionable.(f)
If reported information or information on the application is questionable or if it is inconsistent, the following conditions may apply:(A)
The Early Learning Division may deny an application, or(B)
Immediately end ongoing benefits to the Seasonal Family when acceptable verification is not provided or if inconsistencies cannot be resolved, or(C)
Require the Contractor to reimburse the ELD for a portion or all of benefits that have been paid for child care that has been paid in error.(g)
A Seasonal Family will be notified by the Contractor in writing at least ten days prior to the end of the 12 month eligibility, or if funds are no longer available.(h)
Verification provided for one program may be used as verification for all Early Learning Division programs in which the client participates.
Source:
Rule 414-400-0031 — Eligibility Verification, https://secure.sos.state.or.us/oard/view.action?ruleNumber=414-400-0031.