OAR 462-120-0055
State and Nationwide Criminal Records Checks; Fitness Determinations


The purpose of these rules is to provide for the reasonable screening of applicants and licensees in order to determine if they have a history of criminal behavior such that they are not fit to be granted or renewed a license that is issued by the commission.


Fingerprints may be required of applicants on a case-by-case basis in order to complete a national criminal background investigation. In the case of a corporation or partnership, fingerprints may be required from the authorized agent and any other individual shareholder or owner the commission or its designated representative may deem appropriate.


These fingerprints will be provided on prescribed forms made available to the commission. Fingerprints may be obtained by designated commission staff, a law enforcement office, or at a private service acceptable by the commission. The commission will submit fingerprints to the Oregon Department of State Police to conduct a national criminal records check. Any original fingerprint cards will subsequently be destroyed by the Oregon Department of State Police. All background checks shall be requested to include available state and national data, unless obtaining one or the other is an acceptable alternative. The costs of the criminal record check, including a nationwide fingerprint-based criminal records check, shall be the responsibility of the commission.


The board of stewards on behalf of the commission shall determine whether an applicant or licensee is fit to be granted a license based on criminal records background check, racing license history, financial records, any false statements made by the applicant or licensee regarding his/her background, any refusal to submit or consent to a criminal records check including fingerprint identification, and any other pertinent information obtained as part of an investigation. If a licensee is determined to be unfit, the applicant may not be granted a license. The applicant may be granted the ability to conduct business in his occupational category on a temporary basis until such time as the background investigation is complete.


In order to conduct the Oregon and national criminal records check and fitness determination, the commission may require additional information from the licensee or applicant as necessary, such as but not limited to, proof of identity; residential history; names used while living at each residence; or additional criminal, judicial or other background information.


The commission may consider any conviction of any violation of the law for which the court could impose a punishment. When making a fitness determination based on criminal record, the commission shall consider:


The nature of the crime;


The facts that support the conviction or pending indictment or that indicate the making of the false statement;


The relevancy, if any, of the crime or the false statement to the specific requirements of the applicant’s or licensee’s present or proposed license; and


Intervening circumstances relevant to the responsibilities and circumstances of the license, intervening circumstances include but are not limited to:
The passage of time since the commission of the crime;
The age of the applicant or licensee at the time of the crime;
The likelihood of a repetition of offenses or of the commission of another crime;
The subsequent commission of another relevant crime;
Whether the conviction was set aside and the legal effect of setting aside the conviction.


If the applicant discontinues the application process or fails to cooperate with the criminal records check process, the application is considered incomplete.

Source: Rule 462-120-0055 — State and Nationwide Criminal Records Checks; Fitness Determinations, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=462-120-0055.

Last Updated

Jun. 8, 2021

Rule 462-120-0055’s source at or​.us