OAR 589-008-0100
Guidelines for Formation of Community College Personnel Policies
(1)
Each community college board of education shall establish a personnel policy statement, including a policy on instructor selection and development that must include, but need not be limited to, the following:(a)
Definitions of the main terms used in the policy;(b)
Institutional standards for instructor qualifications. (Standards for teachers of lower division collegiate courses must include a master’s degree in a subject area closely related to that in which the instructor will be teaching; however in subject areas in which individuals have demonstrated their competencies and served in professional fields and in cases in which documentation to support the individual’s proficiency and high level of competency can be assembled, the master’s degree requirement may be waived by the college president or substituted according to the community college’s personnel policy.);(c)
Position descriptions;(d)
Procedures for instructor approval, including period of instructor approval;(e)
Procedures for providing individual, written notice of reasonable assurance of continued employment to all employees who are to perform services in the same or a similar capacity during a subsequent academic year or term or in the period immediately following a recess period. Such notice shall be given by May 30 of each year for employees employed as of that date and as of the date of hire for employees employed subsequent to May 30. Pursuant to ORS 341.547 (Notice of reasonable assurance of continued employment), faculty members on annual or indefinite tenure, classified staff members on regular status and management service employees are considered to have been given notice for the purposes of this section;(f)
A statement regarding academic freedom and responsibility;(g)
Procedures for faculty development for full-time and part-time instructors, that provides opportunities to continuously improve their knowledge and performance and is consistent with the standards and requirements published by the college’s institutional accrediting agency. .(h)
Procedures for staff evaluation;(i)
Grievance and appeals procedures;(j)
Affirmative action and nondiscrimination practices;(k)
College organization; and(l)
Methods of policy development and review.(2)
Personnel policies adopted by community college boards shall be filed with the Director within one year following establishment of the community college district. Thereafter, each college shall file annually, between December 1 and January 1, any policy revisions. Policies posted on the community college’s publicly accessible website, Human Resources section, are considered to have met the filing requirement if the appropriate ‘effective date’ of the policy is also noted. In the event the governing board of the community college fails to enact the personnel policies as required by subsection (1) of this rule, the Director may withhold the next scheduled Community College Support Fund payment until such personnel policies are enacted.(3)
Each community college board shall develop a policy outlining the procedure for faculty selection. The policy shall include procedures by which the college will maintain records documenting the faculty member’s credentials, professional development activities and other information supporting the faculty member’s instructional assignment.(a)
This includes documentation and rationale for any waiver of required education, relative to the faculty member’s instructional assignment, as described (1) above.(b)
In no case shall the process for faculty selection fall below those standards and requirements set forth in the most recent guidance from the college’s accrediting agency.
Source:
Rule 589-008-0100 — Guidelines for Formation of Community College Personnel Policies, https://secure.sos.state.or.us/oard/view.action?ruleNumber=589-008-0100.