OAR 732-005-0061
Management of Agreements
(1)
The Division will enter into agreements with a STF Agency after approval of the STF Agency’s application for STF and STO moneys.(a)
The agreement will include:(A)
A description of the use of the STF or STO moneys. The description of an STO funded project must clearly indicate that the project meets the definition of an Operations Expense;(B)
A beginning and end date;(C)
Termination and suspension clauses;(D)
Other applicable requirements of these rules; and(E)
Sanctions for failure to comply with the requirements of the agreement, including and not limited to, withholding and repayment of funds for cause.(b)
Inspection of records and Projects:(A)
An STF Agency, and any organization acting on the STF Agency’s behalf, will permit the Division, the Secretary of State of the State of Oregon, or their authorized representatives, upon reasonable notice, access to all data and records relating to the STF and STO moneys.(B)
The Division, the Secretary of State of the State of Oregon, or their authorized representatives, upon reasonable notice, may inspect the Projects financed with STF moneys including, but not limited to, the financial records, physical premises and Capital Items used to deliver Public Transportation Services.(2)
The STF Agency will enter into written agreements with Recipients for Projects financed with STO funds, Formula Program and Discretionary Program moneys.(a)
The form of the agreement will include:(A)
A statement of work to be performed in consideration of the moneys; for STO moneys, the statement of work will include a detailed description of the project sufficient to ensure the project meets the definition of Operations :(B)
A beginning and end date;(C)
Termination and suspension clauses;(D)
Other applicable requirements of OAR 732-005-0000 (Purpose of Rule) through 732-030-0035 (STF Agency’s Distribution of STO Moneys); and(E)
Sanctions associated with failure to perform, including but not limited to, withholding and repayment of funds for cause.(b)
The STF Agency may impose additional requirements under its own authority.(c)
The STF Agency will submit copies of Recipient agreements to the Division.(d)
The STF Agency will monitor the performance of the agreement on a regular basis, and will take action when the terms and conditions of the agreement are not being met.(e)
Recipients, and any organization acting on the Recipient’s behalf, will permit the STF Agency, the Division, the Secretary of State of the State of Oregon, or their authorized representatives, upon reasonable notice, access to all data and records relating to the transportation system supported in whole or part by the STF, and will allow inspection of the Projects supported in whole or part by the STF including, but not limited to, the physical premises and Capital Items used to deliver transportation services.(f)
The Division may terminate or suspend an agreement between itself and a STF Agency, and may require repayment of funds, if the STF Agency fails to take action against a Recipient failing to comply with OAR 732-005-0000 (Purpose of Rule) through 732-030-0035 (STF Agency’s Distribution of STO Moneys).
Source:
Rule 732-005-0061 — Management of Agreements, https://secure.sos.state.or.us/oard/view.action?ruleNumber=732-005-0061.