OAR 737-015-0090
Recordkeeping

(1)

The approved provider must maintain the following records:

(a)

A record for each student who begins, regardless of whether or not the student completes, an approved course including:

(A)

The dates of the course, including beginning and end date;

(B)

The final grade achieved, if course is completed;

(C)

Verification that the student had a valid instruction driver permit on the first day of class;

(D)

The student’s mailing address;

(E)

The student’s progress, both in-car and in the classroom;

(F)

A record of five hours supervised home practice;

(G)

Evaluation results, including written skill assessments;

(H)

Attendance and time involvement for classroom and in-car lessons. Documentation must include date and amount of time a student participated in each lesson.

(I)

Records must clearly show a minimum of 30 hours classroom instruction, 6 hours behind-the-wheel instruction, 6 hours practice driving observation and 5 hours supervised practice. Makeup sessions must be clearly documented with the date and amount of time.

(b)

A record for all instructors, including current and past instructors, who have conducted the classroom or behind-the-wheel portion of a traffic safety course. Instructor records must include:

(A)

A copy of a valid approved instructor certification card issued by ODOT-TSD during the period of time the instructor taught for the employer;

(B)

Hire date; and

(C)

Date of separation, if applicable.

(c)

The curriculum guide currently in use;

(d)

A copy of all accident reports for reportable accidents relating to a driver education motor vehicle owned or operated by the approved provider;

(e)

Written policies and procedures required by OAR 737-015- 0076 and ORS 336.805 (Reimbursement to course provider);

(f)

Record of the tuition and other fees charged and received from a student; and

(g)

Income, expenditure and reimbursement records, including backup documentation, that support the request for reimbursement as provided by ORS 336.805 (Reimbursement to course provider) and as required by OAR 737-015-0100 (Subsidy for Approved Courses) and 737-015-0105 (Income-Based Subsidy for Approved Courses).

(2)

Records must be retained for three years for instructors and five years for all other program records.

Source: Rule 737-015-0090 — Recordkeeping, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=737-015-0090.

Last Updated

Jun. 8, 2021

Rule 737-015-0090’s source at or​.us