OAR 137-079-0170
Responsibility of Public Bodies to Use Substitute Address
(1)
Upon certification of a Program participant as described in 137-079-0150 (Certification Process for Program Participation)(1) and (2), the Program shall notify the Program participant in writing of the requirements of public bodies to use the substitute address and the Program participant’s responsibility with regard to requesting that public bodies use the address, pursuant to ORS 192.836 (Use of substitute address)(1) and (2).(2)
In addition to the information described in paragraph 1 of this section, the Program shall:(a)
Provide the Program participant with specific information, as such information is available, regarding the use of the substitute address with various public bodies, including information, as available, as to how the delays in mail receipt caused by participation in the Program may impact the benefits or services provided by public bodies; and(b)
Notify the Program participant that a public body may request a waiver to not use the substitute address, pursuant to ORS 192.836 (Use of substitute address)(3) and (4).(3)
When a Program participant submits a current and valid authorization card to a public body as described in ORS 192.836 (Use of substitute address)(2), the public body employee creating a new record may make a file photocopy of the authorization card and immediately return the card to the Program participant.(4)
The Program will accept and retain information from Program participants regarding public bodies that refuse to accept the substitute address for the creation of public records or modification of existing records.
Source:
Rule 137-079-0170 — Responsibility of Public Bodies to Use Substitute Address, https://secure.sos.state.or.us/oard/view.action?ruleNumber=137-079-0170.