Oregon Secretary of State, Archives Division

Rule Rule 166-017-0095
Use of Alternate Formats and New Technologies for Public Records


If adopting new formats or new technologies for public records, such as text messages, social networking sites, and alternate private email accounts, agencies must ensure all actions comply with the requirements of the Oregon Revised Statutes and the rules found in OAR 166 will be met.


If an agency utilizes private records storage facilities such as cloud storage, the agency must ensure that they maintain ownership of all of the agency’s stored public records.

Last accessed
Jun. 8, 2021