Disposition of Completed Handiwork
(1)General: Procurement information will establish that finished articles are, in fact, products of legitimately acquired materials.
(2)Completed handiwork items may be mailed out or kept if in compliance with the Department of Corrections rule on Personal Property Control and Disposition (Inmate).
(a)ORS 421.142 (Manufacture and sale of handiwork) permits establishment of a handiwork sales facility at the “penal or correctional institution.” The inmate handiwork sales facility at the Oregon State Penitentiary shall be called the “Curio Store” and shall be for use by Oregon State Penitentiary, Oregon State Correctional Institution, and Oregon Women’s Correctional Center inmates only. Operating hours will be posted at the Curio Store:
(A)Articles will be individually itemized on the hobby shop shipping ticket (OSP Form #128) and will normally reach the Curio Store one day after leaving the hobby shop;
(B)All items for sale at the Curio Store, including special orders, will be for sale to the general public;
(C)All articles sent to the Curio Store may be displayed for a period of one calendar year. Articles that have not sold within the allotted time period will be packaged and inventoried by the hobby shop supervisor. The responsible inmate may have these articles disposed of in accordance with requirements in this procedure. Abandoned property will be disposed of in accordance with the Department of Corrections rule on Personal Property Control and Disposition (Inmate);
(D)Once an article has been delivered to the Curio Store it may not be returned to the hobby shop except with the written permission of the Superintendent or designee. Minor repairs will be handled by the Curio Store clerk within his capabilities;
(E)Upon sale of an article, a quadruplicate sales ticket will be filled out. Distribution of the sales ticket is as follows:
(i)The orange ticket goes into the lock box in the Curio Store;
(ii)The pink ticket goes to the customer;
(iii)The yellow ticket is sent to the inmate who made the article;
(iv)The white (original) ticket goes to the hobby shop supervisor for retention;
(v)Each ticket number will be recorded on a special Curio Store sales report by the store clerk. This report will also list the inmate’s inventory number, item description, amount, and total sales for each inmate per day. The sales tickets and the sales reports will be turned in to the Penitentiary Communications Center daily for processing and delivery to the Central Trust Accounting Unit. A copy shall be sent to the Activities Manager for record keeping. Money from sales will be turned in to the Penitentiary Communications Center daily and a receipt obtained.
(F)The Department will not be responsible for lost, stolen, or damaged articles and/or monies;
(G)If an inmate desires to make any changes in the terms of sale or delivery of his merchandise, he will outline the changes on an Interview Request (CD 214) signed and witnessed by staff and forward his request to the Activities Manager. All changes will be completed as soon as possible.
(b)An inmate clerk may be selected from minimum custody candidates by the Penitentiary Superintendent or his/her designee; the Assistant Superintendent, Security; and the Activities Manager using the following criteria: No drug history, high level of maturity and stability, and parole or release date far enough into the future to allow the clerk to remain in position for a length of time:
(A)The inmate clerk is a paid position. Pay will be within the limits established by ORS 421.408. The Activities Manager is the operational supervisor for the Curio Store. The inmate clerk is responsible and accountable to the Activities Manager for all store procedures (stock, inventory, receipts, complaints, etc.);
(B)The clerk will check daily with the Activities Manager for sales, report, stock, etc. The cash bag and store keys shall be obtained from the Communications Center. Sufficient change should be maintained in the cash bag to ensure the clerk will not have to obtain more during the course of the day;
(C)The clerk will pick up/receive hobby shop items as scheduled by the hobby shop supervisor. Absolutely no item will be sent to the Curio Store without being listed on a shipping ticket from the appropriate facility;
(D)Stock will be displayed and grouped by type of items and crafts. Each individual inmate’s products should be as closely arranged together as possible for easier accountability;
(E)Checks will not be accepted. Advance payments for special orders are not to be accepted;
(F)The inmate clerk is not to close the store unless specifically instructed to do so by the Activities Manager and/or Operations Captain/ Lieutenant;
(G)Cash receipts will be turned in to the Penitentiary Communications Center daily (Monday–Friday) with original of the sales report. The receipt and copy of the sales report will be turned in to the hobby shop supervisor (Monday–Friday);
(H)All sales are final; no refunds will be given.
(a)Any persons desiring to order a specially made item shall submit their request to the Curio Store clerk who will deliver the request to the Activities Manager. The request will be recorded and sent to the Operations Captain/Lieutenant for approval and assignment to the appropriate hobby shop supervisor. Department of Corrections employees are not permitted to negotiate with inmates on the pricing for special orders;
(b)All special orders will be picked up within thirty days of being placed in the Curio Store. If not picked up in thirty days, special orders must be placed for sale in the Curio Store or mailed out at the inmate’s expense;
(c)Recordkeeping is under the supervision of the institution specific Activities Manager or designee. Articles presented for sale shall be tagged and will bear the inmate’s name and institution number, description of the article, and one price for each article. The article will bear the inmate’s name and institution number when displayed in the Curio Store;
(d)Sales procedures other than through the Curio Store:
(A)Items fabricated in the hobby shop may be disposed of through any agent in the community. All items must leave the Penitentiary through the Oregon State Penitentiary mail room with all postage or delivery charges being paid by the inmate. All items being sent out will be inspected and approved by the hobby shop supervisor who will deliver them to the mail room with a signed Withdrawal Request (CD 28D) for postage or delivery charges;
(B)Inmates may only send out items which they have personally fabricated;
(C)It is the responsibility of the inmate(s) to check the firm(s) they deal with before entrusting their merchandise to them and to fully understand and agree to the terms proposed by the respective merchants;
(D)The Penitentiary or the State of Oregon will in no way be responsible for losses incurred by any inmates in his dealing(s) with private vendors. Funds from the sale of hobby shop merchandise which are mailed to the Department of Corrections will be handled the same as all inmate funds.
Rule 291-121-0050 — Disposition of Completed Handiwork,